Overview
Administrative Assistant Jobs in Irvine, CA at Quantum Signs & Services
Title: Administrative Assistant
Company: Quantum Signs & Services
Location: Irvine, CA
About the Role
We’re looking for a proactive and detail-oriented Administrative Assistant/Project Coordinator to support our signage operations team. The ideal candidate will be organized, communicative, and eager to learn the ropes of physical branding in a fast-paced, design-and-build environment.
Responsibilities
- Jump in with ad hoc tasks across the office and shop to keep projects moving smoothly
- Assist in managing and updating project schedules, work orders, and installation calendars
- Communicate professionally with vendors, installers, and clients to coordinate tasks and timelines
- Maintain accurate digital and physical file systems for property data, signage plans, and permits
- Support quoting, invoicing, and document preparation for project bids
- Schedule meetings, organize internal communications, and support field teams with logistics
Qualifications
- Associate or Bachelor’s degree preferred, or equivalent work experience
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Comfortable managing multiple tasks across different projects
- Proficiency in Microsoft Office (especially Excel and Word); familiarity with project management software a plus
- Previous experience in construction, signage, real estate, or design industries is a bonus
Pay: $20.00 – $22.00 per hour
Benefits
- 401K
- 401K Match
- Paid Sick Days
- Paid Time Off
Schedule:
- Day Shift: 8:00am-5:00pm
- Monday to Friday
Hours: 34-40 Hours Per Week
Shift availability:
- Day Shift (Required)
Work Location: In-Person
More On Us
Quantum Signs and Services is a Southern California-based signage company trusted by top real estate developers and portfolio owners. We design, fabricate, and install signage for multifamily, commercial and retail properties—from monument signs to unit IDs to sky murals.
We’re a hands-on, hardworking team that takes pride in delivering high-quality work with precision and care. If you thrive in a fast-paced environment and want to grow with a company that values craftsmanship and accountability, we’d love to meet you.
