Overview
Administrative Assistant Jobs in Santa Barbara, CA at Robert Half
Title: Administrative Assistant
Company: Robert Half
Location: Santa Barbara, CA
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Santa Barbara, California. This Long-term Contract position is ideal for someone who enjoys keeping schedules organized, communicating professionally, and handling a variety of administrative tasks with accuracy. The successful candidate will help maintain efficient workflows by coordinating appointments, managing correspondence, and providing responsive support to internal and external contacts.
Responsibilities:
• Manage calendars and arrange meetings, appointments, and other scheduled activities to keep priorities on track.
• Respond to incoming phone calls and emails with professionalism, providing timely assistance and directing inquiries appropriately.
• Perform accurate data entry and maintain organized records, documents, and administrative files.
• Prepare, format, and update business documents, spreadsheets, presentations, and correspondence using Microsoft Office applications.
• Support day-to-day office coordination by handling routine administrative requests and ensuring smooth communication across teams.
• Conduct outbound calls when needed to confirm appointments, gather information, or follow up on pending matters.
• Monitor email traffic and help prioritize messages, action items, and scheduling needs.
• Assist with general customer service inquiries by offering clear information and escalating issues when necessary.
• Previous experience in an administrative, office support, or customer-facing role.
• Strong verbal and written communication skills, including clear and courteous phone and email etiquette.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple tasks, stay organized, and meet deadlines in a fast-paced environment.
• Accurate data entry skills with strong attention to detail.
• Comfortable handling both inbound and outbound calls as part of daily responsibilities.
• Experience scheduling appointments and maintaining calendars efficiently.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.
