Overview
Administrative Assistant Jobs in Chicago, IL at Mack & Associates, Ltd.
Title: Administrative Assistant
Company: Mack & Associates, Ltd.
Location: Chicago, IL
Join a leading real estate firm in Chicago as an Administrative Assistant for an exciting temporary assignment—with the potential to transition into a permanent role! Offering a competitive salary of $65,000–$70,000 along with benefits including health insurance, PTO, disability coverage, parental leave, and a 401(k) plan, this opportunity is ideal for a detail-oriented and proactive professional ready to make a meaningful impact. This position provides valuable hands-on experience in the fast-paced real estate industry while supporting a high-performing brokerage team.
Key Responsibilities of the Administrative Assistant:
Serve as the central point of contact for brokers, managing calls, mail, and scheduling while organizing client meetings and coordinating calendars.
Design and prepare eye-catching marketing materials, including proposals and packages, using desktop publishing software.
Build and maintain relationships with external vendors to ensure seamless printing and graphic production.
Keep the team on track by managing databases, monitoring project deliverables, and providing status updates.
Assist brokers with meeting preparation, tracking project schedules, and ensuring materials are current and accurate.
Oversee office supply inventory and maintain meticulous records of deals, agreements, and accounting details.
Offer innovative ideas for process improvements while providing top-notch administrative support.
Qualifications of the Administrative Assistant:
3+ years of administrative experience in a fast-paced, professional setting.
Marketing experience and knowledge of InDesign is required; experience with creating and editing marketing materials is a plus.
Basic familiarity with real estate concepts and terminology is advantageous.
Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
Strong multitasking and organizational skills, with a sharp eye for detail.
Exceptional communication skills and the ability to thrive under deadlines.
B-2
