Overview
Administrative Assistant Jobs in Newport Beach, CA at tBP/Architecture, Inc.
Title: Administrative Assistant
Company: tBP/Architecture, Inc.
Location: Newport Beach, CA
For more than 70 years, tBP/Architecture has been a recognized leader in educational facility planning, design, and architecture throughout California.
We are seeking a professional, organized, detail-oriented, and service-oriented Administrative Assistant to join our Newport Beach office. The successful candidate will serve as the first point of contact for visitors and staff while supporting the daily administrative and operational needs of the office.
Responsibilities:
- Serve as the first point of contact for clients, visitors, and staff
- Coordinate meetings, calendars, and office communications
- Prepare business correspondence, contracts, and administrative documents
- Support project teams with AIA contract and administrative assistance
- Organize staff events, training sessions, and Lunch & Learns
- Help keep office operations running smoothly and efficiently
Qualifications:
- 2+ years of administrative or office support experience preferred
- Strong communication, organization, and customer service skills
- Proficiency with Microsoft Outlook, Word, Excel, Teams, and Adobe Acrobat
- Ability to manage multiple priorities while maintaining attention to detail
- Positive attitude and willingness to support a collaborative team environment
- Experience in the Architecture, Engineering, and Construction (AEC) industry is a plus
- Experience with Bluebeam and AIA contract documentation is a plus
- Associate's or Bachelor's degree preferred
Compensation
$22-$28 per hour, depending on experience and qualifications.
Work Authorization:
All individuals hired will be required to verify identity and eligibility to work in the United States. tBP/Architecture is unable to sponsor or take over sponsorship of an employment Visa at this time.
