Administrative Assistant

Overview

Administrative Assistant Jobs in South San Francisco, CA at Robert Half

Title: Administrative Assistant

Company: Robert Half

Location: South San Francisco, CA

Robert Half is working on an exciting opening for an Administrative Assistant with one of our top clients. Our client is seeking a highly professional and detail-oriented Administrative Assistant to provide critical administrative support during an extended leave. This is an excellent opportunity to step into a visible, high-impact role within a mission-driven educational organization serving thousands of students across Daly City, San Bruno, and South San Francisco.

Position Overview

Acting as a key partner to executive leadership, the Administrative Assistant will manage sensitive information, support board-level coordination, and ensure seamless day-to-day administrative operations. This role requires discretion, strong communication skills, and the ability to operate with a high level of professionalism. This role provides high-level administrative support to senior leadership in California. This long-term contract opportunity is ideal for someone who can manage sensitive information with discretion, keep complex schedules running smoothly, and serve as a reliable point of contact for staff and external stakeholders. The role focuses on coordinating communications, organizing executive operations, and preparing business documents in a fast-paced education environment.

Responsibilities:

• Manage the daily schedule by organizing appointments, coordinating meetings, and maintaining an accurate calendar of activities and deadlines.
• Serve as a central contact for incoming questions and concerns from staff, officials, and the public, responding professionally and directing matters to the appropriate parties when needed.
• Prepare, edit, and proofread a wide range of documents, including letters, reports, memoranda, agenda materials, contracts, and other administrative communications.
• Handle incoming correspondence by reviewing, prioritizing, routing, and drafting responses that reflect urgency, confidentiality, and executive preferences.
• Coordinate office operations to support efficient information flow, ensuring leadership receives timely updates, materials, and follow-up on outstanding items.
• Maintain strict confidentiality while working with privileged records, sensitive discussions, and executive-level communications.
• Arrange travel logistics and related meeting details, including itineraries, reservations, and supporting documentation for business activities.
• Organize and distribute calendars of events, meeting materials, and other information needed to keep executive engagements well planned and properly communicated.Admisnitrative

• Proven experience providing executive-level administrative support in a detail-oriented office environment.
• Strong calendar management skills with the ability to balance competing priorities and changing schedules.
• Experience coordinating travel arrangements, including bookings, itineraries, and meeting logistics.
• Excellent written communication skills with the ability to draft, edit, and proofread business correspondence independently.
• Ability to handle confidential and sensitive information with sound judgment and discretion.
• Strong interpersonal skills for working effectively with leadership, staff, public officials, and community members.
• Proficiency in organizing meetings, tracking communications, and managing multiple administrative tasks with accuracy and efficiency.

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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