Overview
Administrative Assistant Jobs in Houston, TX at Clayton Services
Title: Administrative Assistant
Company: Clayton Services
Location: Houston, TX
Clayton Services is searching for an Administrative Assistant to join a growing engineering and professional services company in Northwest Houston. The Administrative Assistant will provide administrative support to management while serving as backup to the front desk and ensuring a professional, welcoming environment for clients, vendors, and visitors. The ideal candidate is highly organized, professional, detail-oriented, and capable of effectively managing multiple priorities in a fast-paced office environment.
Job Type: Temp-to-Hire
Pay Rate: $24.03 – $28.85/hour
Benefits: Excellent benefits available after the successful completion of the temporary period, including medical, dental, vision, 401(k) w/ match, PTO, and more.
Administrative Assistant Responsibilities:
- Provide administrative support to management and various departments
- Prepare reports, correspondence, invoices, presentations, and other business documents
- Maintain and organize electronic and physical records, files, and documentation
- Review incoming communications and distribute information appropriately
- Coordinate meetings, prepare agendas, and assist with scheduling activities
- Assist with special projects and additional administrative assignments as needed
- Provide front desk coverage during receptionist absences, breaks, and peak business periods
- Operate a multi-line telephone system and direct calls appropriately
- Greet clients, visitors, and vendors in a professional and courteous manner
- Accept and distribute deliveries and packages to appropriate personnel
- Manage company voicemail messages and route inquiries to the appropriate employees
- Process incoming and outgoing mail, overnight shipments, and courier services
- Maintain confidentiality and handle sensitive information with discretion
- Support daily office operations and maintain a professional reception area
Administrative Assistant Skills and Abilities:
- Strong verbal and written communication skills
- Excellent customer service and interpersonal abilities
- Exceptional organizational and multitasking skills
- Strong analytical and problem-solving capabilities
- Ability to prioritize responsibilities and effectively manage time
- Ability to work independently with minimal supervision
- Strong attention to detail and accuracy
- Ability to maintain confidentiality and exercise sound judgment
- Professional demeanor and confidence interacting with all levels of an organization
- Ability to adapt and thrive in a fast-paced office environment
Administrative Assistant Education and Experience:
- High school diploma or equivalent required; associate's degree preferred
- Minimum three years of administrative support experience in a professional office environment
- Previous receptionist or front desk experience preferred
- Experience supporting executives or senior leadership strongly preferred
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Experience managing multiple priorities and working in a deadline-driven environment preferred
Administrative Assistant – Immediate need. Apply today!
