Overview
Administrative Assistant Jobs in Dallas, TX at E.sun Financial Holding Co., Ltd
Title: Administrative Assistant
Company: E.sun Financial Holding Co., Ltd
Location: Dallas, TX
General Duties:
1.Procurement
- In charge of office procurement including but not limit to deal with vendors, obtaining approval of purchase, ordering, keeping proper list of inventory and record, and paying bills.
- Maintain a minimal level on major supplies.
- In charge of service ordering on all equipment including dealing with vendors, obtaining approval of service requirement, keeping validate service record and contract.
- Coordinates with other divisions for supplies procurement and services request.
2.Branch & Facilities Administration / Others
- Bank's representative to landlord and service vendors.
- Bank's representative to tenant, if any.
- Maintain adequate records of authorized appropriations and ensure expenditures are properly accounted for; maintain records of all contracts and leases.
- Ensure branch properties are properly insured; correspond with agents regarding premiums and claims.
- Manage incoming and outgoing bank mail.
- Assist in receiving SWIFT messages.
- Member of compliance in operational activities including BSA, AML, KYC, CIP, and OFAC.
- Support drafting and maintenance of regulatory manuals and SOPs; assist Compliance/Legal with document preparation, version control and training roll-out.
- Other assignments delegated by management.
3.Market, Competitor and Industry Intelligence
- Regularly collect, monitor and summarize competitor activity, market trends, product/service developments and relevant industry or regulatory changes that affect branch operations.
- Analyze implications of market/industry information on operations, compliance, risk, and business opportunities; provide concise, actionable recommendations to management.
- Maintain a simple repository with competitor comparisons, market tracking and notable industry announcements.
- Arrange and document attendance at external market events or industry meetings, and ensure key findings are communicated to relevant stakeholders
Skills Required: Strong technical and analytical operations skills. A working knowledge of general accounting principles, operational compliance issues and facilities management procedures. Good management and communications skills and the ability to communicate effectively at all levels are necessary.
