Overview
Administrative Assistant Jobs in Melbourne, Victoria, Australia at NES Fircroft
Title: Administrative Assistant
Company: NES Fircroft
Location: Melbourne, Victoria, Australia
Administrative Assistant
We're seeking a proactive and organised Administrative Assistant to join a busy Business Support Solutions team based in Melbourne CBD. This is an excellent opportunity for someone looking to further develop their administration career within a professional corporate environment, supporting a wide range of business functions across the office.
Working as part of a collaborative team, you'll provide day-to-day administrative support, coordinate office activities, and assist with reporting and operational tasks that help keep the business running smoothly. If you're highly organised, enjoy working with people, and have a positive, can-do attitude, we'd love to hear from you.
About the Role
As an Administrative Assistant, you'll be a key member of the Business Support Solutions team, providing administrative and coordination support to the Melbourne CBD office. Working alongside a team of experienced administrators, you'll assist with meeting coordination, event planning, reporting activities, visitor management, and general office administration while ensuring a high level of service is delivered across the business.
Key Responsibilities
- Coordinate catering requirements through approved vendors.
- Assist with the organisation of events, training sessions, workshops, and team meetings.
- Schedule meetings and manage meeting room bookings.
- Arrange visitor access and site entry requirements.
- Provide support with printing, document preparation, and administrative documentation.
- Process invoices and company purchase card transactions.
- Assist with reporting and data analysis activities as required.
- Perform general data entry and administrative support duties.
- Maintain accurate records and support office coordination activities.
- Provide responsive customer service to internal stakeholders.
About You
To be successful in this role, you'll bring:
- 1–5 years of experience in an administrative or similar support role.
- A sound understanding of general administrative processes and office procedures.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Excellent verbal and written communication skills.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- A proactive approach with the ability to work independently and within a team environment.
- High attention to detail and accuracy.
- A strong work ethic, reliability, and positive attitude.
This position requires the full right to work in Australia.
Please send through your CV by clicking APPLY! If you would like a confidential discussion regarding the position, please contact Ailbhe Lynch : +61 4 7519 2815 / [email protected]
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
