Overview
Administrative Assistant Jobs in Virginia at Quantech Services
Full Job Description
The Administrative Assistant position will work with a team to support a government customer’s office.
Maintain a calendar and schedule of appointments for a manager or office
Answer routine telephone calls, direct calls and take messages
Greet and escort visitors
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
Arrange for the delivery of outgoing mail/packages with the mailroom
Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
Draft, proofread, edit and coordinate correspondence
Perform research and retrieve information from databases and other resources
Maintain tracking records and filing systems; archive files
Maintain, update and serve as focal point for databases or spreadsheets
Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, off-sites, and reserving related conference rooms
Participate in meetings and events: may serve as recorder and may present position- related information
Prepare access rosters and request security clearance transfers
Assist in ordering supplies/equipment and arranging for office equipment repairs
Perform administrative back up support for other offices
Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning
Job Requirements
Desired Skill Set:
Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
Demonstrated experience to participate productively as a contributing member in a team environment
Demonstrated ability to be discreet and maintain confidentiality
Demonstrated experience in the use of Microsoft Office and standard computer applications
Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
Education:
High School Diploma OR GED Equivalent and at least 3 years of relevant experience.
Clearance :
TS SCI w.CI Poly
Please see standard Work, Physical and Mental Requirements for all Quantech roles.
Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.
Physical Demands This is largely a sedentary role mostly sitting; however, some filing may be required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.
Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.
Security clearance required
TSSCI CI Poly
Travel
N/A
High School Level Degree
Title: Administrative Assistant
Company: Quantech Services
Location: Virginia
Category:
