Overview
Administrative Assistant – Construction Office Jobs in New York, NY at Starr Industries LLC
Starr Industries LLC is looking for a highly organized and dependable Administrative Assistant to support our day-to-day office, administrative, and field operations.
Construction experience is preferred but not required. We are willing to train the right candidate.
Responsibilities
- Printing, scanning, copying, filing, and organizing documents
- Maintaining organized electronic and physical files
- Saving and properly labeling project, employee, and company documentation
- Updating and maintaining Excel spreadsheets and company trackers
- Tracking company vehicles, registrations, inspections, and related documentation
- Tracking vehicle and parking violations and following up on outstanding items
- Assisting with weekly payroll by collecting, reviewing, and organizing timesheets and required paperwork
- Maintaining employee time and attendance records
- Collecting onboarding paperwork from new employees and ensuring all required documents are completed
- Following up with employees regarding missing or incomplete paperwork
- Completing and maintaining CPRs
- Updating and maintaining Certificates of Insurance (COIs)
- Answering and directing incoming phone calls
- Providing general administrative support to accounting, payroll, and field operations
Qualifications
- Strong organizational skills and attention to detail
- Comfortable using Microsoft Excel, Outlook, and general office software
- Ability to manage multiple tasks and deadlines
- Strong communication and follow-up skills
- Dependable, proactive, and willing to learn
- Comfortable communicating with both office and field employees
- Previous administrative or office experience preferred
- Construction industry experience is a plus
- Experience with payroll support, timekeeping, onboarding, COIs, or construction documentation is a plus
- We are willing to train the right candidate
What We’re Looking For
We are looking for someone who is organized, detail-oriented, and persistent with follow-up. This person should notice when paperwork is missing, maintain accurate records, keep spreadsheets and trackers current, and make sure outstanding administrative items are completed on time.
The ideal candidate does not need extensive construction experience, but should be comfortable learning our processes and taking ownership of routine administrative responsibilities.
Pay: $50,000.00 – $60,000.00 per year
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
Title: Administrative Assistant – Construction Office
Company: Starr Industries LLC
Location: New York, NY
Category:
