Overview
Administrative Assistant/Receptionist Jobs in Santa Maria, CA at Broadway Carpet Company, Inc.
Full Job Description
We are looking for an Administrative Assistant/Receptionist to help organize and coordinate office duties/procedures. Someone with an experience in this particular field is a plus. Office Duties/Procedures include: Emailing, Setting Up Appointments, Scheduling, Billing & Invoicing, Using Multiple Apps & Software, Payroll, Making Spreadsheets, Provide Customer Service, Product Knowledge, Check & Order Stock, Track Inventory, Make Monthly Reports, Etc.
Responsibilities
Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Organize office operations and procedures
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office General and Administrative budget, ensure accurate and timely reporting
Provide general support to visitors
Plan in-house or off-site activities, like parties, celebrations and conferences
Skills
Proven experience as an Office manager, Administrative assistant or Receptionist
Knowledge of office responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular); for example, inputting formulas to calculate varies columns and rows
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools, like Google & Smartsheet
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Ability to work under pressure and stress
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Bilingual: English & Spanish
Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Administrative Assistant/Receptionist
Company: Broadway Carpet Company, Inc.
Location: Santa Maria, CA
Category:
