Administrative Assistant (Remote)

Overview

Administrative Assistant (Remote) Jobs in Greater Seattle Area at Torentify

Title: Administrative Assistant (Remote)

Company: Torentify

Location: Greater Seattle Area

About the Company

Blueprint Technologies is a technology solutions firm headquartered in Bellevue, Washington, helping organizations bridge the gap between strategy and execution through innovative technology solutions. The company partners with clients across multiple industries to transform businesses, unlock new revenue opportunities, and deliver cutting-edge products and services. Blueprint fosters a collaborative, diverse, and growth-oriented environment where employees are empowered to solve complex business challenges.

About the Role

The Administrative Assistant IV provides high-level administrative and operational support to senior leaders within a global enterprise sales organization. This role is responsible for complex calendar management, travel coordination, expense reporting, meeting planning, and executive support while ensuring the efficient operation of a virtual, worldwide team. The ideal candidate is highly organized, proactive, and experienced in supporting senior executives within a fast-paced technology environment.

Location: Seattle, Washington, United States (Primarily Remote)

Responsibilities

Executive Calendar & Schedule Management

• Manage complex executive calendars across multiple time zones.
• Coordinate meetings while aligning schedules with business priorities.
• Resolve scheduling conflicts and optimize executive availability.
• Maintain accurate calendars and meeting logistics.
• Coordinate recurring meetings and executive commitments.
• Ensure seamless scheduling for internal and external stakeholders.

Executive Administrative Support

• Provide comprehensive administrative support to senior executives.
• Prepare and distribute executive correspondence and documentation.
• Maintain confidential records and sensitive business information.
• Manage incoming reports, memos, and executive communications.
• Order office supplies and maintain administrative records.
• Support day-to-day executive operations and business administration.

Travel & Expense Management

• Coordinate domestic and international travel arrangements.
• Book flights, accommodations, transportation, and travel logistics.
• Assist with visa documentation and travel requirements.
• Prepare, submit, and manage executive expense reports.
• Review invoices, financial statements, and reimbursement documentation.
• Adapt travel plans quickly to accommodate schedule changes.

Meeting & Event Coordination

• Organize executive meetings, conference calls, and virtual meetings.
• Prepare meeting agendas and supporting materials.
• Coordinate video conferences and collaboration sessions.
• Support planning of off-site meetings and corporate events.
• Arrange meeting logistics, catering, and venue coordination.
• Ensure successful execution of executive meetings and business events.

Business Operations & Collaboration

• Collaborate with senior leadership and cross-functional teams.
• Build strong relationships with internal and external stakeholders.
• Support business operations through effective administrative processes.
• Manage multiple priorities while meeting strict deadlines.
• Identify opportunities to improve administrative workflows.
• Maintain exceptional customer service and professional communication standards.

Requirements

Required Qualifications

• High school diploma or GED.
• Eight to ten years of experience in administrative or executive administrative roles.
• Experience supporting senior executives within large enterprise organizations.
• Advanced calendar management and executive scheduling experience.
• Strong experience with expense reporting and business administration.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Advanced Microsoft Excel skills, including PivotTables and VLOOKUP functions.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• High attention to detail and accuracy.
• Ability to work independently while managing multiple priorities.
• Ability to maintain confidentiality and handle sensitive information professionally.

Preferred Qualifications

• Experience supporting Microsoft executives or similar enterprise leadership teams.
• Familiarity with Microsoft internal tools and business processes.
• Experience planning corporate events and off-site meetings.
• Strong problem-solving and decision-making abilities.
• Experience working within global or virtual organizations.

Benefits

• Primarily remote work environment.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Flexible Spending Account (FSA).
• 401(k) retirement savings plan.
• Competitive paid time off.
• Parental leave.
• Professional growth and career development opportunities.
• Collaborative and inclusive workplace.

Equal Opportunity Employer

Blueprint Technologies is an Equal Opportunity Employer committed to providing equal employment opportunities to all qualified applicants without regard to race, color, age, disability, sex, gender identity or expression, sexual orientation, veteran or military status, religion, national origin, ancestry, marital status, familial status, genetic information, citizenship, or any other characteristic protected by applicable law.