Overview
Administrative Assistant – Short Term Jobs in San Diego, CA at Medcor Inc
Medcor is currently looking for a talented, tech savvy, Administrative Assistant who can work 24 hours/week on a Temporary basis. This assignment is projected for 6 months but could be for more or less. The candidate for the position will need to have a keen eye to detail and be able to work in Pacific Standard Time. The administrative assistant will support with the day-to-day operations of Medcor’s on-site clinic in Southern California, including La Jolla, San Diego, Carlsbad and Emeryville, CA. No Travel involved with this position. The hours will be 7:30am – 4:30pm.
This position pays $23-$25/hr based upon experience.
What to expect as a Medcor Administrative Assistant
Administrative Support for Client
Answer phone calls and emails
Return voicemails
Process travel arrangements
Review/edit/format documents as requested
Process monthly expense reports
Schedule meetings as needed
Attend meetings and take notes as requested
Perform data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files
Receive, record, and distribute packages and mail (if on-site)
Copy, collate, and otherwise prepares reports for mailings, meetings, and other correspondence
Coordinate new office set-ups (phones, computers)
Finance
Set up client-approved purchase orders necessary for on-site clinic supplies, equipment, maintenance, labs, and other support
Process invoices for payment through client systems
Create blanket PO numbers when requested by client
Onboard new suppliers to client
Wellness Support
Schedule flu vaccine clinics and assist with sign-ups
Scheduling webinars as requested
Attend site committee meetings and assist with meeting minutes
Occupational Health Program Support
Assist site HSE with recordkeeping and documentation as trained and assigned
Schedule CPR/First Aid/AED training classes
Other
Other duties as assigned
You Must
Have at least a High School Diploma
Have a minimum 1 year of clerical work experience
Be able to greet visitors, clients, and colleagues in a friendly and courteous manner
Be able to type at least 50 wpm
Be able to proofread
Be a SharedPoint Expert
Be an expert in Microsoft Office Suite or similar software
Have a basic understanding of office equipment, clerical procedures and systems such as recordkeeping and filing
Be able to work independently and identify and solve problems
Be able to organize and prioritize work
Have excellent written, verbal and keyboarding skills, and be fluent in English
Be able to lift up to 25 pounds of weight, and be able to walk long distances and up and down stairs
It’s a Plus If
You have previous office experience
You have medical certifications or experience
Medcor Philosophy
Medcor embraces a set of simple, interconnected practices that everyone can tailor to their own life and work. To preserve our pioneering, entrepreneurial spirit, we impart our values through the ongoing Better@Medcor campaign: encouraging our advocates to make a conscious choice to practice our values, to celebrate and recognize each other via our peer recognition program, and to support one another during tough times.
Medcor is a tobacco free and smoke free workplace!
EOE/M/F/Vet/Disability
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Title: Administrative Assistant – Short Term
Company: Medcor Inc
Location: San Diego, CA
