Overview
Administrative Coordinator Jobs in New York, NY at Green Key Resources
Title: Administrative Coordinator
Company: Green Key Resources
Location: New York, NY
A highly regarded private investment firm is seeking a polished and proactive Office & Administrative Coordinator to join its NYC office. This position will serve as a key point of contact at reception for visitors, employees, and external stakeholders, while also providing administrative support to a team of senior professionals.
This is an excellent opportunity for someone who enjoys balancing front-facing office responsibilities with executive support in a fast-paced and collaborative financial services environment.
The ideal candidate is professional, highly organized, detail-oriented, and comfortable managing multiple priorities while maintaining a welcoming and polished office atmosphere.
Key Responsibilities
Reception & Office Coordination
- Greet and welcome visitors in a professional and courteous manner
- Serve as one of the primary front desk contacts for the office
- Coordinate meeting room scheduling, setup, and breakdown
- Maintain tidy and organized reception, pantry, and common areas
- Perform daily walkthroughs to ensure office spaces remain presentable and fully stocked
- Support pantry upkeep, including coffee setup, dishwasher loading/unloading, and supply organization
- Answer and route incoming phone calls
- Manage incoming and outgoing mail, packages, and deliveries
- Assist with planning internal events and office gatherings
Administrative Support
- Provide administrative support to a small group of senior executives
- Manage complex calendars and scheduling across multiple stakeholders
- Coordinate meetings and respond to scheduling requests in a timely manner
- Serve as a liaison with internal teams and external contacts
- Assist with travel coordination, including flights, hotels, and itineraries
- Prepare and process expense reports
- Support document preparation and electronic signature workflows
- Maintain tracking spreadsheets and administrative records
- Assist with ad hoc projects and operational support as needed
Team Collaboration
- Partner closely with another Office & Administrative Coordinator to ensure seamless office coverage and support
- Cross-train and provide backup support for front desk and administrative responsibilities when needed
Qualifications
- 2–4 years of experience in a receptionist, office coordinator, administrative assistant, or similar role
- Prior experience supporting multiple executives or a team is required
- Financial services experience strongly preferred
- Professional, polished, and client-service oriented demeanor
- Excellent written and verbal communication skills
- Ability to multitask and remain calm in a fast-paced environment
- Proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint
- Associate’s or bachelor’s degree preferred
Additional Details
- Fully onsite in Manhattan
- Hours are 8:30 am – 5:30 pm
- Salary range: $85,000 – $105,000 plus bonus
