Overview
Administrative Coordinator Jobs in New York, NY at Howard-Sloan Search
Title: Administrative Coordinator
Company: Howard-Sloan Search
Location: New York, NY
About the Company:
A well-established financial services firm is seeking an Office & Administrative Coordinator to support daily office operations and provide administrative support to senior leadership. This is an excellent opportunity for a highly organized, proactive professional who enjoys being the go-to person for both office management and executive support responsibilities.
Responsibilities:
Office Operations
- Serve as the first point of contact for visitors, clients, and vendors, ensuring a professional and welcoming experience
- Coordinate conference rooms and meeting spaces, including meeting preparation and logistics
- Maintain common areas and shared office spaces to ensure a polished and professional environment
- Assist with the day-to-day operations of a fast-paced office
Administrative Support
- Provide administrative support to senior executives
- Manage complex calendars, schedule meetings, and coordinate logistics across multiple stakeholders
- Serve as a liaison between internal teams and external contacts
- Coordinate domestic and international travel arrangements, including itineraries and accommodations
- Prepare and process expense reports in a timely and accurate manner
- Assist with document preparation and electronic signature requests
- Maintain various reports, trackers, and administrative records
- Handle confidential information with discretion and professionalism
- Support special projects and ad hoc administrative requests as needed
Office & Team Support
- Answer and direct incoming calls
- Coordinate employee events, meetings, and team functions
- Manage incoming and outgoing mail, deliveries, and office correspondence
- Partner closely with colleagues to ensure seamless office coverage and support
Qualifications:
- 3+ years of experience in an Office Coordinator, Administrative Coordinator, Receptionist, Executive Assistant, or similar administrative support role
- Experience supporting multiple executives in a professional services or financial services environment preferred
- Strong organizational and time management skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage competing priorities in a fast-paced environment
- Proactive, resourceful, and solutions-oriented mindset
- High level of discretion and professionalism when handling confidential information
- Strong proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint
- Associate's or Bachelor's degree preferred
Total Compensation Package:
In addition to base salary, the firm also offers bonus eligibility and a comprehensive benefits package.
If this sounds like a fit, we'd love to hear from you. Please apply with your resume for immediate consideration.
