Overview
Administrative Coordinator Jobs in Washington DC-Baltimore Area at The Redda Group Corporation
Title: Administrative Coordinator
Company: The Redda Group Corporation
Location: Washington DC-Baltimore Area
Administrative Coordinator
Location: Washington, DC (Onsite – 5 Days/Week)
About the Opportunity
The Redda Group has been retained by a highly respected, globally recognized intellectual property law firm to identify an Administrative Coordinator who will serve as a key front-facing representative of the firm’s Washington, DC office
.This role is ideal for a polished, highly organized professional who thrives in a fast-paced, client-facing environment. The Administrative Coordinator will play a critical role in shaping first impressions, ensuring seamless office operations, and supporting firm leadership through a blend of reception, coordination, and administrative responsibilities
.
Ideal Background
- 2+ years of experience in an administrative, front office, or coordinator role
- Prior experience in a professional services environment (law firm, consulting, finance, etc).
- Experience managing multi-line phone systems and high-volume communications.
- Strong experience coordinating meetings, conference rooms, and logistics (catering, A/V, travel).
- Proficiency in Microsoft Office Suite, Adobe Acrobat, and scheduling tools (e.g., Teams, Zoom)
- Demonstrated ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail, organization, and follow-through
- High-touch customer service mindset with a professional and polished demeanor
Why This Role Is Compelling
- Join a globally recognized law firm known for excellence and long-tenured employees
- Be the face of the office, interacting with high-level clients and leadership
- Gain exposure to firm operations and leadership teams
- Opportunity to grow within a stable, people-focused organization
- Work in a highly collaborative, team-oriented environment
What You’ll Own
- Serve as the first point of contact for clients, visitors, and incoming communications
- Manage and operate the firm’s multi-line phone system, directing calls professionally and efficiently
- Coordinate conference rooms, meetings, and office logistics, including catering needs
- Maintain visitor logs, security protocols, and access management
- Support travel coordination, including booking accommodations and logis
- Prepare and edit correspondence, reports, presentations, and documents
- Process invoices, expenses, and financial documentation, partnering with Accounts Payments
- Conduct research and compile data for special projects and firm initiatives
- Ensure smooth day-to-day administrative operations across the office
Collaboration & Impact
- Partner closely with firm leadership, attorneys, and administrative teams
- Coordinate across departments to ensure seamless office operations
- Act as a key liaison between clients, employees, and external vendors
- Contribute to maintaining a professional, welcoming, and efficient environment
Key Traits for Success
- Strong organizational and multitasking abilities
- High attention to detail and commitment to accuracy
- Professional presence and excellent communication skills
- Proactive and solutions-oriented
- Ability to remain composed under pressure and tight deadlines
- Team-oriented with a willingness to support across functions
- Discretion and ability to handle confidential information
Compensation & Benefits
- Target compensation: ~$60,000 annually, dependent on experience and internal equity
- Comprehensive benefits package including medical, dental, vision, and retirement offerings
- Long-term career growth within a stable, high-performing organizations
