Overview
Administrative Office Associate Jobs in Annapolis, MD at Maryland Judiciary
Position
Administrative Office Associate
Closing Date
March 18, 2025
Location/Type
State Board of Law Examiners
Annapolis, MD 21401
Salary
$51,410
FLSA Status
Non-Exempt
Position Type
Full Time
Financial Disclosure
As a state employee, you may be required to file an annual Financial Disclosure with the State Ethics Commission. If you are required to file, you will be notified by the Judiciary Human Resources Division and must file within 30 days of employment and no later than April 30th of each subsequent calendar year.
The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.
Maryland Judiciary Benefits (mdcourts.gov)
About the Maryland Court System | Maryland Courts (mdcourts.gov)
Online Publishing J.T Scales 06.26.2024.xlsx (mdcourts.gov)
Purpose of Role: This position reviews and processes bar applications for Uniform Bar Exam/UBE Transfer applicants; updates Applicants? personal information in eBAR database; performs Criminal Justice Information System (CJIS) checks for bar applicants; tracks applicants? progress in the bar admission process. The incumbent assumes primary responsibility to answer public phone line 2+ hours per day providing accurate information to requests from applicants/potential applicants/attorneys/public. Assists with packing of bar exam materials; attends and assists in administration of Uniform Bar Exam, twice each year.
Essential Functions:
Reviews and processes bar applications for Uniform Bar Exam/UBE Transfer applicants; updates Applicants? personal information in eBAR database; tracks applicants? progress in the bar admission process.
Communicates with chairs, coordinators, and members of the Character Committees regarding their investigation of bar applicant character and fitness.
Assumes primary responsibility to answer public phone line 2+ hours per day providing accurate information to requests from applicants/potential applicants/attorneys/public. Assumes secondary responsibility for public phone line during the remainder of the day. Greets and assists applicants at public walk-up window as needed.
Assists with preparation of exam materials and attends Uniform Bar Examination in February and July each year.
Minimum Requirements:
Education: High school diploma (or GED equivalent).
Experience: Two (2) years of work experience providing secretarial, clerical, or administrative work involving the use of a personal computer and word processing software.
Knowledge, Skills & Abilities:
Knowledge of:
Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
General office practices, procedures, and equipment.
Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.
Judicial policies, procedures, and forms.
Skill in:
Managing priorities to meet critical deadlines while multitasking.
Typing on personal computer.
Using Word, Excel, Nitro PDF, and Outlook
Organization and time management.
Accuracy and attention to detail.
Customer service and handling problems tactfully and patiently.
Reading, comprehension, proofreading, and editing.
Usage of standard office equipment, computer equipment, and computer applications.
Interpersonal communication and relations.
Ability to:
Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.
Interpret, apply, and follow a variety of written or verbal instructions.
Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.
Coordinate, organize, and track diverse information.
Understand and carry out complex verbal and written instructions.
Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.
Understand and abide by departmental rules, regulations, and procedures.
Accurately prepare and process a variety of reports, records, and documents.
Establish and maintain effective working relationships with other employees, superiors, and/or the general public.
Maintain confidentiality.
Track and process multiple (up to 250) bar application files on overlapping (not sequential) timelines.
Selection Process:
Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, “see resume” will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.
Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.
For further information please contact Talent Acquisition at [email protected].
The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to [email protected] or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.
Please find the Maryland Judiciary’s equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.
Title: Administrative Office Associate
Company: Maryland Judiciary
Location: Annapolis, MD
