Administrative Specialist

Overview

Administrative Specialist Jobs in Dubai, UAE/Dubai at KBR, Inc.

Roles and responsibilities  Manage records and file systems, ensuring accurate and organized documentation. Assist with employee in- and out-processing, maintaining

up-to-date

personnel records. Support the implementation and management of DOD, DSS, and local office policies and programs. Schedule and coordinate meetings, conferences, and travel arrangements. Draft, review, and route correspondence and reports. Maintain office supplies and equipment, ensuring availability and functionality.

Manage timekeeping and payroll systems, ensuring timely and accurate submissions. Handle incoming and outgoing mail and correspondence. Assist in the execution of office training programs and initiatives. Input and manage data in various databases as directed. Perform other duties as assigned.  Basic Qualifications  Requires a High School Diploma or equivalent and at least 2 years of administrative experience. Requires excellent English

communication skills

(written and verbal) with the ability to facilitate and disseminate information at all levels.

Must have a strong proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Requires strong organizational and

multitasking

abilities. Must be able to work independently as well as part of a team. Must have a high level of integrity and

professionalism

, with a commitment to K ‘s values of safety, integrity, and

teamwork

and excellence. Requires a valid passport with at least 12 months of validity and 6 blank pages.

Desired candidate profile  Organization and Time Management:  Managing schedules, calendars, and appointments efficiently. Prioritizing tasks to meet deadlines without compromising quality.

Document Management

:  Creating, editing, and maintaining documents, reports, and spreadsheets. Expertise in record-keeping, filing systems (physical and digital), and data organization.

Communication

:  Professional verbal and written

communication skills

. Managing correspondence, including emails, memos, and phone calls.

Coordination and Scheduling:  Arranging meetings, conferences, and travel plans. Coordinating with different departments to ensure operational efficiency.

Customer Service:  Providing frontline support for clients, visitors, or team members. Handling inquiries and complaints with

professionalism

and tact.

Technical Proficiency

:  Expertise in office software like Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.

Experience with

office equipment (printers, copiers, scanners) and

communication

tools (Zoom, Teams).

Advanced

Skills:

Project Support:  Assisting with

project management

tasks, including planning, tracking, and reporting. Organizing resources and following up on project deliverables.

Budget and Expense Management:  Monitoring budgets, processing invoices, and handling reimbursements.

Experience with

expense tracking systems and financial reporting.

Event Coordination:  Planning and executing events such as workshops,

team-building activities

, and office functions. Managing logistics, catering, and vendor relations.

Problem-Solving

:  Identifying inefficiencies and implementing solutions to streamline workflows. Proactive in addressing challenges to maintain operational continuity.

Soft Skills:

Attention to Detail

:  Ensuring accuracy in documentation, scheduling…

Title: Administrative Specialist

Company: KBR, Inc.

Location: Dubai, UAE/Dubai

Category: Administrative/Clerical, Business