Overview
Administrative Support Specialist Jobs in Matthews, NC at Blue Sky 401(k) Specialists, Inc.
Administrative Specialist & Database Management
Position Overview
We are seeking a detail-oriented and highly organized Database Management Specialist to maintain the accuracy, integrity, and security of company databases while supporting broader administrative operations. The ideal candidate will bring strong data management skills, exceptional attention to detail, and experience maintaining and reporting on large volumes of information in a fast-paced environment.
This role is critical to accurate recordkeeping, reliable reporting for internal teams and clients, and continuous improvement of database procedures.
Key Responsibilities
Administrative Support
- Prepare correspondence, reports, spreadsheets, and other business documents.
- Assist with data collection, document processing, and project support activities.
- Maintain organized electronic and physical records.
- Handle occasional phone, email, and general office coordination as needed.
Database Management
- Enter, update, and maintain data within company databases and management systems.
- Generate routine and ad hoc reports for management and operational teams.
- Prepare cyclical emails to send to clients
- Organize, track, and manage large volumes of information efficiently.
- Develop and improve database procedures and recordkeeping processes.
- Ensure confidentiality and security of sensitive company and client information.
Qualifications
Required
- High school diploma or equivalent.
- 2+ years of database management, data entry, or related administrative experience.
- Strong data entry skills with a high level of accuracy.
- Proficiency with Microsoft Office Suite, especially Excel and Word.
- Excellent organizational and time-management abilities.
- Ability to manage multiple priorities while meeting deadlines.
Preferred
- Experience working with CRM systems, database software, or records management platforms.
- Experience handling confidential information and maintaining data security standards.
Skills & Competencies
- Database maintenance and record management
- Data analysis and reporting
- Exceptional attention to detail
- Document control and organization
- Problem-solving abilities
- Independent work ethic
- Team collaboration
Compensation & Benefits
- Competitive salary based on experience
- Dental, disability, and vision insurance
- Paid time off and holidays
- Retirement savings plan
- Professional development opportunities
- Healthcare premium assistance
Pay: $38,000.00 – $40,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Life insurance
- Vision insurance
Work Location: Hybrid remote in Matthews, NC 28105
Title: Administrative Support Specialist
Company: Blue Sky 401(k) Specialists, Inc.
Location: Matthews, NC
Category:
