Overview
Administrative Support Specialist Jobs in West Palm Beach, FL at Island Communities
1 to 3 years of experience in an administrative role
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Must be able to communicate professionally with employees, stakeholders, investors, contractors, etc.
Proficient in Microsoft Office Suite, specifically Excel for creating reporting
Excellent organizational skills and attention to detail
Flexible and adaptable in various situations and when interacting with many different personalities
Ability to work independently and prioritize
Prolonged periods sitting at a desk and working on a computer, or standing on project job sites
Must be able to lift up to 15 pounds at times.
Must have a valid FL drivers license
High school diploma or equivalent
Responsibilities
Assist with sourcing and vetting new contractors for Capital Expenditure projects
Coordinate and schedule vendor meetings for Department Heads as needed
Work with Project Managers in conducting financial audits for projects/assets
Follow up with contractors and regional team to obtain required project documentation.
Create and prepare financial reports using Microsoft Excel
Schedules and assists with conference calls or meetings as requested
Prepare and track vendor contracts.
Maintains office supplies inventory and coordinates maintenance for office equipment, such as computers, printers.
Responsible for scheduling courier deliveries, and handling other mail and shipping requests such as certified letters, FedEx Overnight Shipping, etc.
Responds to and resolves administrative inquiries and questions
Performs other duties as assigned
Job Type: Full-time
Pay: $21.93 – $22.61 per hour
Benefits:
401(k)
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Education:
High school or equivalent (Required)
Ability to Commute:
Palm Beach, FL 33480 (Required)
Ability to Relocate:
Palm Beach, FL 33480: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Support Specialist
Company: Island Communities
Location: West Palm Beach, FL
