Overview
Assistant Jobs in Portland, OR at MoveStacks
Title: Assistant
Company: MoveStacks
Location: Portland, OR
Company Description MoveStacks is an AI-powered vertical SaaS platform built for small and mid-sized moving companies across the United States. The platform replaces disconnected tools and manual workflows with a single integrated operating system that includes CRM, lead management, quoting, dispatch, websites, mobile apps, payments, reporting, and AI insights. By streamlining operations, MoveStacks helps moving companies capture and convert leads faster, schedule jobs accurately, manage crews efficiently, and understand profitability at a detailed level. The company focuses on owner-operated and growing moving businesses with 1–10 trucks, offering simple, practical onboarding that can transition teams from legacy tools in about a week. MoveStacks’ long-term vision is to become the central operating system for the moving industry by unifying operations, marketing, communication, and automation in one platform.
Role Description The Assistant role at MoveStacks is a full-time hybrid position based in Portland, OR, with some flexibility to work from home. Day-to-day responsibilities include supporting the leadership team with scheduling, calendar management, and coordination of meetings, as well as organizing documentation and maintaining accurate records across internal systems. The Assistant will help with customer communication, preparing simple reports, updating spreadsheets or CRM entries, and tracking tasks or follow-ups related to sales and operations. This role also involves assisting with onboarding activities for new customers, collecting and organizing data from moving companies, and ensuring smooth communication between internal teams. The Assistant is expected to manage multiple priorities, maintain confidentiality, and contribute to a well-organized, efficient work environment.
Qualifications
- Strong organizational and administrative skills, including calendar management, task tracking, and documentation.
- Proficiency with productivity tools (e.g., Google Workspace or Microsoft 365), spreadsheets, and basic data entry.
- Effective written and verbal communication skills for internal coordination and customer-facing interactions.
- Ability to learn and navigate SaaS platforms or CRMs to update records and support customer onboarding.
- Attention to detail, reliability in follow-through, and comfort handling sensitive information discreetly.
- Ability to work in a hybrid environment, balancing on-site work in Portland, OR with remote responsibilities.
- Prior experience in administrative support, operations, customer support, or a startup environment is beneficial.
- High school diploma or equivalent required; further education in business, administration, or a related field is a plus.
