Overview
Assistant Admin Manager Jobs in Yangon, Myanmar at Tumil HR
Title: Assistant Admin Manager
Company: Tumil HR
Location: Yangon, Myanmar
This role is responsible for overseeing and managing the development, performance and maintenance of the administration team providing general office and administration support to the organization. The role has responsibility for all day-to-day administration processes and performs other ad-hoc duties as assigned by HOD.
Job Descriptions
Administrative support
- To check and control on cleaning services for Head Office, Branch office, Flagship stores, kiosks and data center.
- To check and control printing spare parts, office furniture and vehicle
- To check and verify department payment (only administrative work) procedures concern of direct responsible
- To check and manage the office moving procedures for furniture and others
- Assist to related department for the office events and CSR activities
- Supervise and control company physical security, cleaning, drinking water and other requirements
- To check and control monthly maintenance procedures for lift, Generators & electrical works, Air-con and other related things
- Supervise on office Electricity and Generators management for fuel and maintenance
- To control and manage the office drivers and manage GPS system as per vehicle policy
- To check and control fuel of the vehicles and report every routes by weekly or monthly
- To check and arrange vehicle maintenance issues (vendor searching, PR, Payment, etc..)
- To check and manage vehicle license extension process
- To arrange and manage office staff ferry (Including transportation arrangement for staff’s OT)
- To collect and update ferry user list by weekly or monthly
- To control and manage office drivers OT weekly or monthly
- To check and report the office vehicle condition and take necessary actions for vehicle maintenance by weekly or monthly
- To check and control stationery arrangement, order, distribution and record keeping
- Manage fixed assets control and record keeping
- Any other task as defined by HOD in line with the employee’s skills and experience
- Supervise the visa, Form C and Form A process for expatriate employees
- To check and arrange for the staff business travel as per policy
- To check and control HO and other office usages (Petty cash, cleaning accessories, maintenance charges, etc.,) if necessary
- To check and control for the billing of all office related costs
Provide in organization people support
- Provide advice and support to line managers on day-to-day people issues and concerns
- Act as a point for reporting people issues which are raised in organization including discrimination, bullying or harassment, health and safety or conflict resolution
- Support the Admin Manager to create a positive and supportive culture within the business operation such as supporting the cascade of key communications around strategy or people processes
- Provide immediate and hands-on support to people issues that emerge and escalate to Admin team for ongoing support in a timely manner
- Respond as first point of contact to any business risks, business continuity or Emergency and Accident people response requirements
- Support HOD with any other initiatives or task as reasonably requested
People Development and Performance Management
- Lead, support and encourage admin team to achieve success
- Build a strong and motivated team, ensuring the right organisational structure and the right people are in place to foster positive team spirit and facilitate teamwork
- Actively engage with employees to enhance communication and their understanding of department goals
- Enhance the employee experience in line with the role level as per the organizational structure
Communications & Working Relationships:
- Having good relation with company employees at all level, outsource suppliers of admin functions (building & apartment owner, Real Estate Agency, Ticketing Agency, Visa Agent, Tower properties Management office, fuel suppliers,) Government office of admin issues (Immigration office, airport police, Embassy, MIC and Quarter’s Administrative Office etc…)
Framework, Boundaries, Decision Making Authority and Responsibility:
- All major decisions are to be made in consultation by the HOD
Emergency & Accident
- Emergency, Accident and Crisis Response responsibilities as required for Fire, Covid-19, Political crisis, Natural disaster and so on
Other Ad-hoc duties
- Perform any other ad-hoc tasks as assigned by HOD/Management team
Education & Qualification
- Any Bachelor Degree, and Degree in Administration or related discipline (preferred)
Job Requirement & Skills
- Practical knowledge of administrative compliance and processes
- Collaborative and works well with all teams
- Proactive, energetic and Attention to Detail
- Excellent written and spoken English is essential for this position
- Excellent presentation and communication skills
- A working level in the MS Office suite and in particular excel
- Experience of controlling a budget and cost saving
- Driving Service and Business excellence
- Advisory Assistance
- Leading & engaging teams
- Continuous Learning and Self Development
- Data Gathering and Analysis
- Ability to multitask and prioritize daily workload
