Overview
Administration Assistant Jobs in Johannesburg, Gauteng, South Africa at ExecutivePlacements.com
Title: Administration Assistant
Company: ExecutivePlacements.com
Location: Johannesburg, Gauteng, South Africa
Recruiter:
MECS Africa
Job Ref:
JHB011823/MT
Date posted:
Tuesday, March 17, 2026
Location:
Johannesburg, South Africa
Salary:
30 000.00
SUMMARY:
Job Opportunity: Administrative Assistant
Location: Johannesburg, Sandton, South Africa
Salary: R30,000 – R34,000 per month (excluding benefits)
About The Role
We are seeking a highly organized and proactive Administrative Assistant to support the efficient day-to-day operations of our Corporate Department in Johannesburg.
The successful candidate will provide comprehensive administrative, office coordination, and logistical support to management and staff. This role serves as a central coordination point for office operations, internal communication, travel arrangements, and records management while contributing to a professional and well-organized working environment.
The position reports to the General Manager of the Department and will work closely with internal teams and external stakeholders.
POSITION INFO:
Key Responsibilities
Office Administration
- Manage daily administrative operations to ensure smooth office functioning
- Coordinate internal communications within the branch and across the MEA Bloc
- Schedule and manage meeting rooms
- Maintain office directories and communication systems
- Distribute incoming mail and courier deliveries
- Manage office consumables and stationery inventory
- Organize and maintain secure filing systems and records
Administrative Support
- Provide administrative support to managers and departmental staff
- Assist with planning and coordination of company events
- Prepare regular administrative reports, including weekly reports
- Collect and consolidate information from multiple stakeholders for reporting purposes
- Maintain accuracy, timeliness, and confidentiality of administrative documentation
- Provide stand-in support for the Personal Assistant when required
- Support administrative aspects related to advisory contracts and potential office setup initiatives
Travel & Logistics
- Arrange travel bookings including flights, accommodation, and itineraries
- Coordinate transportation logistics for staff and guests
- Ensure travel arrangements comply with company procedures
Reception
- Welcome and coordinate visitors and guests
- Notify staff of visitor arrivals
- Provide a professional first point of contact for visitors
Vendor & Service Provider Coordination
- Liaise with vendors and service providers to ensure timely delivery of supplies and services
- Process workflows using internal systems
Office Maintenance
- Ensure office premises remain clean, safe, and well maintained
- Coordinate maintenance, repairs, and servicing of office equipment and facilities
- Liaise with cleaning staff, contractors, and service providers
- Ensure compliance with workplace health and safety standards
Ad-hoc Duties
- Provide additional administrative and logistical support as required.
Requirements
Skills & Knowledge
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with office management systems and equipment
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Ability to manage competing priorities and deadlines
- Professional approach with the ability to maintain confidentiality
- Self-motivated team player with strong problem-solving skills
Experience
- Minimum 1 year of experience in Office Administration
Education
- Certificate in Office Management (preferred)
