Overview
Assistant to the Executive Director's Office Jobs in Dhaka, Dhaka, Bangladesh at ARK Foundation Bangladesh
Title: Assistant to the Executive Director's Office
Company: ARK Foundation Bangladesh
Location: Dhaka, Dhaka, Bangladesh
Position title
Assistant to the Executive Director’s Office
Description
Assistant to the Executive Director’s Office provides high-level administrative, coordination, and communication support to the Executive Director, ensuring the smooth functioning of the ED’s office. The role acts as a key liaison between the Executive Director and internal departments, project teams, development partners, and external stakeholders.
Responsibilities
Administrative & Calendar Support
- Manage the Executive Director’s calendar, appointments, and meeting schedules
- Coordinate travel arrangements, logistics, and itineraries
- Screen and prioritize correspondence, calls, and requests on behalf of the ED
Documentation & Communication
- Draft, edit, and proofread letters, memos, reports, and official correspondence for the ED’s signature
- Prepare briefing notes, talking points, and presentation materials for meetings and events
- Maintain confidential files and records for the ED’s office
Meeting & Event Coordination
- Organize board meetings, senior management meetings, and donor/partner meetings, including agenda preparation and minute-taking
- Coordinate logistics for organizational events, workshops, and external engagements involving the ED
Liaison & Coordination
- Serve as a point of contact between the ED’s office and project teams, departments, donors, and external partners
- Follow up on action items and decisions from meetings to ensure timely execution
- Support cross-departmental coordination on behalf of the ED as required
Confidentiality & Discretion
- Handle sensitive organizational, HR, and donor information with strict confidentiality
- Exercise sound judgment in managing access to the ED and prioritizing competing demands
Qualifications
- Bachelor’s degree required; Master’s degree preferred (Business Administration, Development Studies, Public Health, or related field)
- Minimum 2–3 years of experience in an executive assistant, administrative, or coordination role, preferably in an NGO/development-sector setting
- Excellent written and verbal communication skills in English and Bangla
- Strong organizational and time-management skills with the ability to multitask under pressure
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- High level of discretion, professionalism, and integrity
Desired Attributes
- Prior exposure to donor communication or board-level engagement
- Ability to work independently with minimal supervision
- Calm, composed demeanor under tight deadlines
Job Benefits
Salary: Negotiable
Contacts
Interested candidates should submit a CV and cover letter mentioning the position “Assistant to the Executive Director’s Office” in the subject line & send it to [email protected] by 4th August,2026.
