Overview
Branch Administrator Jobs in Milwaukee, WI at Winter Services, LLC
Title: Branch Administrator
Company: Winter Services, LLC
Location: Milwaukee, WI
JOB REQUIREMENTS: FUNCTION: Responsible for organizing and coordinating
office operations and procedures to ensure organizational effectiveness
and efficiency of employee, vendor, and customer information. DUTIES &
RESPONSIBILITIES: 1.) Manage all district staffing and recruiting
activities 2.) Maintain office supplies and equipment. Coordinate and
support general office tasks as needed 3.) Understand SalesForce and
Viaseys Database to support your Operation Manager's District annually
- Human Resources related activities: Assist and collect all new and
returning employee paperwork Assist Human Resources with the
recruitment, orientation, and training of seasonal staff (may require
some weekends) Assist seasonal staff with electronic onboarding. 5.)
Training, Safety, and Compliance: Engage with all safety, work rules,
and regulations to maintain housekeeping standards Assist in training
and tracking of safety rules and compliance for employees within the
district Train and administer policies and procedures Make sure binders
and sign in sheets are updated and loaded annually into the required
binders Assist in coordination and scheduling of district required
training in and out of the season 6.) Operations Related activities:
Pre-Season review and photography Blizzard U participation and training
Night and weekend hours Update route books, customer scopes and maps
Load storm data and paperwork post storm into shared files Post Season
review and photography Loading of pictures and inspection data into Post
Season Cases Pulling of stakes Assisting in MM breakdown and recovery
Heavily involved in recruiting of seasonal and sub staff Represent the
company at job fairs, school, and community events Screening of
candidates in support of the OM's for seasonal staff recruitment
Conducting interviews in Spanish 7.) Sales related activities: Sales
prospecting in the field Appointment setting Cold calling weekly in the
summer Call block day with sales team Measuring prospective sites when
necessary Cleaning up data within Salesforce Participate in Sales
Blitzes 8.) Fleet related activities: Asset/Parts tracking and
Accountability Invoice Flow DVIR Organization 9.) Customer Service
Heavily involved in Service Case flow and completion Cover customer
service when necessary 10.) Finance: A/R Activities: Ability to contact
customers and communicate open aging Pull invoicing out of NetSuite and
email to customer NetSuite, have basic knowledge and understanding
Ability to pull and email invoices Insurance/COI requests as needed 11.)
POC and process external and internal mail / email / packages timely
- Support GM in general office tasks (supplies, meetings
coordination, etc.) 13.) Subcontractor Agreements; creation and
processing 14.) Subcontractor compliance; W9, COI, etc. BENEFITS:
Competitive salary based on experience Medical, dental and vision
Insurance Benefits Company-sponsored Group Term Life & Short-Term
Disability insurance 401k retirement plan with company match Paid
vacation and holidays Winter Services is an equal opportunity employer
that takes pride in creating a diverse and inclusive workplace. The
company complies with all applicable federal, state, and local fair
employment practices law. Winter Services strictly prohibits and does
not tolerate discrimination against employees, applicants, or any other
covered persons because of age, race, religion, color, creed,
disability, familial status, sex (including pregnancy, childbirth,
breastfeeding, and related medical conditions), sexual orientation,
gender, gender expression, gender identity, genetic information, marital
status, national origin, ancestry, veteran or military status, or any
other characteristic protected by federal, state, or local law.
***** OTHER EXPERIENCE AND QUALIFICATIONS: QUALIFICATIONS: High
school diploma or G.E.D. equivalent Proficient in use of general office
equipment (fax and copy m chine) Proficient in Microsoft Office (i.e.
Word, Excel, Outlook) Discretion and trustworthiness due to access and
assistance with confidential information Excellent communication, time
management, and organizational skills ***** APPLICATION
INSTRUCTIONS: Apply Online: www.winterservicesinc.com/careers
