Overview
Business Support Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at Chinasoft International
Title: Business Support
Company: Chinasoft International
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Key Responsibilities
• Maintain and organize digital files, employee records, and company documents to ensure
proper documentation and easy retrieval.
• Prepare weekly and monthly reports on recruitment activities, headcount, staffing, and other
operational metrics using Microsoft Excel.
• Support the employee onboarding process by preparing Letters of Offer, Employment
Contracts, Staff Passes, and other employment-related documents.
• Ensure all employee information, records, and documentation are accurate, complete, and up
to date.
• Maintain and update internal resource management systems, ensuring employee information
and project allocation records are accurate.
• Coordinate onboarding activities, including the preparation of IT assets, system access, staff
passes, and other resources for new joiners.
• Assist in invoice preparation, billing coordination, and tracking of payment-related
documentation.
• Process staff reimbursement claims and ensure supporting documents are complete and
submitted in a timely manner.
• Coordinate and support the planning and execution of company events, employee
engagement activities, and internal meetings.
• Manage reservations and logistics for company meetings, business dinners, and stakeholder
events, and provide on-site coordination and support as required.
• Provide day-to-day administrative support to the HR and business operations teams.
• Handle confidential employee and company information with a high level of integrity and
professionalism.
• Perform other administrative and operational duties as assigned to support business needs.
Requirements
• Minimum Diploma in Business Administration, Human Resource Management, or a related
field. Relevant working experience in administration or HR support will be an added
advantage.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook, with good
computer literacy and the ability to learn new systems quickly.
• Tech-savvy with the ability to work efficiently using digital tools and internal systems.
• Strong attention to detail with excellent organizational and time management skills.
• Good communication and interpersonal skills, with the ability to work effectively with
internal stakeholders and external parties.
• High level of integrity with the ability to handle confidential employee and company
information.
• Proficient in both English and Mandarin (spoken and written) to communicate effectively
with Mandarin-speaking clients and counterparts from China.
• Resourceful, proactive, and able to work independently while managing multiple tasks in a
fast-paced environment.
