Overview
Company Secretary Assistant Jobs in London, England, United Kingdom at Global
Title: Company Secretary Assistant
Company: Global
Location: London, England, United Kingdom
Accepting Applications Until31 January 2025
Job DescriptionCompany Secretary AssistantWe are GlobalAt Global, we think big, work hard, and never stand still. We’re the proud home of the best media and entertainment, driven by our talented and passionate people. Our mission? To make everyone’s day brighter— our Globallers, our audiences, our partners, and our communities. Whether we’re in the studio, building world-class technology, or securing record Outdoor advertising partnerships, we make sure we’re doing it as a team.
Your new roleThis role sits as part of a well-established and friendly legal team in London made up of 20 Globallers, being a mixture of lawyers, compliance and health & safety officers. It is a great opportunity for an experienced, ambitious and effective Company Secretary Assistant to develop their skills in a fast paced and varied environment. You will work closely with multiple areas and stakeholders across the business, including the Group General Counsel, Finance team and board members. Integrity and strong organisational skills are key to success within this role, as you will be required to manage your own workload. This role will be part time (21 hours per week/3 days) and we are open to a discussion on potential working patterns.
Key Responsibilities
Maintain the group’s Company Secretarial records using Blueprint.
Manage statutory filings, including share allotments, transfers, buy-backs, and Companies House updates.
Update and maintain group structure charts.
Prepare and file Confirmation Statements and incorporate or amend company names electronically.
Produce share certificates, stock transfer forms, and loan notes.
Ensure timely filings with Companies House.
Assist the finance team with accounts preparation, minutes, and dividend paperwork.
Use tools like Companies House Direct to verify company information.
Manage OFCOM licence agreements, including renewals and liaison with OFCOM.
File and archive legal documents and respond to Know Your Client (KYC) requests.
Support insurance, risk management, group reorganisation projects, and ad hoc tasks.
Assist with preparing and distributing board minutes, packs, and other documentation.
What You’ll Love About This Role
Think Big
: with a portfolio of over 200 companies, no two days will be the same!
Own It
: Take charge of company secretarial projects from start to finish, working in a dynamic media business.
Keep it Simple
: Opportunity to improve processes and ways of working.
Better Together
: Being part of a friendly Legal team with exposure to a variety of stakeholders, including the board and senior executives.
What Success Looks Like
In your first few months, you’ll have:
Built positive relationships in the business to ensure effective business partnering and innovative ways of working.
Obtained an understanding of the Global group of companies and their statutory filing obligations, made up of more than 200 entities
Developed an understanding of the Group’s radio stations and Ofcom Licences.
What You’ll Need
ICSA/CGI qualified, with experience as a company secretary assistant in a large corporate group (private or PLC).
Proficient in Blueprint/Diligent or similar company management platforms.
Strong work ethic with emotional intelligence, a solutions-focused approach, and a commitment to continuous improvement.
Abil…
