Overview
Document Controller Jobs in Negri Sembilan, Malaysia at SUS ENVIRONMENT
Title: Document Controller
Company: SUS ENVIRONMENT
Location: Negri Sembilan, Malaysia
Project Location: Reserved land within Cypark, Ladang Tanah Merah, Negeri Sembilan, Malaysia
**【Job Responsibilities】**
1. Responsible for establishing and maintaining project document ledgers, including electronic ledgers, and updating them as needed.
2. Responsible for receiving and signing for documents.
3. Responsible for organizing and categorizing outgoing documents and obtaining signed receipts from the receiving parties.
4. Responsible for promptly delivering received documents to the project leader upon receipt, and producing copies based on the leader’s instructions for distribution to team members who need to take action or respond.
5. Responsible for retrieving controlled documents retained by project personnel; providing copies or electronic versions to professionals when required.
6. Responsible for keeping the archive room clean and tidy, and taking measures against fire, theft, insects, rodents, sunlight, and humidity.
7. Responsible for reviewing received documents; when a document has been superseded by a new version, ensuring that the obsolete version is withdrawn and replaced with the updated version.
8. Implementing the project company’s relevant regulations on regular archiving and coding of documents.
9. Assisting the project company in establishing an electronic document library for project documents within the OA system, accessible to authorized group management personnel.
**【Job Requirements】**
1. Bachelor’s degree or above, with at least 3 years of experience in document control. Experience in the engineering industry and EPC projects is preferred.
2. Familiar with document control processes, workflows, and records management systems.
3. Ability to communicate in Malay, Chinese, and English.
**[Onboarding Date]** August 2026
【岗位职责】
1.负责建立健全项目文件台账包括电子台账，并随时更新；
2.负责文件的接收和签收；
3.负责对发出文件的整理归类并取得接收单位签收；
4.负责对收到的文件第一时间递送至项目负责人，根据负责人意见制作副本分发给需要执行或回复的团队人员；
5.对滞留于项目人员个人手中的受控文件及时收回，专业人员需要时使用复印件或电子版；
6.负责档案室库房整洁、做好防火、防盗、防虫、防鼠、防晒、防潮工作；
7.负责接收文件的清理，当文件已经升版时，负责收回已经作废的文件并以新版的文件代替；
8.落实项目公司关于档案管理定期归档和编码的相关规定；
9.协助项目公司在OA系统建立项目文件电子版库，供授权的集团管理人员查阅。
【任职资格】
1.本科及以上学历，具有3年以上文控工作经验，有工程行业经验，EPC项目经验者优先。
2.熟悉文件控制流程、工作流及记录管理系统。
3.能用马来语、中文，英文进行沟通。
【到岗时间】 26年8月
