Overview
Event Executive Jobs in Shah Alam, Selangor, Malaysia at PaperKite Brewing Co.
Title: Event Executive
Company: PaperKite Brewing Co.
Location: Shah Alam, Selangor, Malaysia
Job Description: Event Executive
Position Summary
The Event Executive is responsible for the planning, coordination, and execution of events from preparation through post-event wrap-up. This role requires a hands-on individual who can manage event logistics, coordinate with clients and internal teams, and ensure every event runs smoothly while representing the company’s brand professionally.
Key Responsibilities
Event Operations
- Coordinate and execute events according to the event brief and timeline.
- Lead the physical setup and dismantling of event booths, draft systems, POSM, furniture, and equipment.
- Ensure all event equipment is accounted for, clean, and event-ready before and after each event.
- Troubleshoot operational issues during events and provide on-site support.
Logistics & Inventory
- Plan and coordinate transportation for event equipment, beer kegs, and supplies.
- Arrange delivery and collection schedules with logistics partners or internal drivers.
- Coordinate beer keg orders with the production or warehouse team to ensure sufficient stock for every event.
- Maintain inventory records of event equipment and report any damages or shortages.
Staffing Coordination
- Recruit, schedule, and brief part-time event staff.
- Prepare duty rosters and assign responsibilities for each event.
- Ensure all staff understand event procedures, product knowledge, and customer service expectations.
- Monitor attendance and performance of event crew.
Client Coordination
- Serve as the primary point of contact for clients before and during events.
- Confirm event requirements, venue access, setup times, and operational details.
- Coordinate with venue management, organizers, suppliers, and other stakeholders to ensure smooth event execution.
- Communicate any changes or issues promptly and professionally.
Administration
- Prepare event checklists, packing lists, and operational documents.
- Track event expenses, logistics costs, and inventory usage.
- Assist with post-event reporting, including sales figures, operational feedback, and improvement recommendations.
Requirements
- Diploma or Bachelor’s degree in Event Management, Hospitality, Business, or a related field (preferred).
- 1–3 years of experience in event operations, logistics, hospitality, or a similar role.
- Strong organizational and time management skills with excellent attention to detail.
- Excellent communication and interpersonal skills.
- Proficient in both English and Bahasa Malaysia (spoken and written). Ability to communicate in Mandarin is an added advantage.
- Proficient in Microsoft Office or Google Workspace; experience with Lark is an advantage.
- Ability to work independently, multitask, and remain calm under pressure.
- Possess a valid Class D driver’s license (preferred).
Physical Requirements
- Physically fit and able to handle the physical demands of event setup and dismantling.
- Comfortable with manual setup and dismantling of event booths and equipment.
- Willing to work evenings, weekends, and public holidays as required by event schedules.
- Comfortable working in both indoor and outdoor environments under varying weather conditions.
Key Performance Indicators (KPIs)
- Successful execution of scheduled events.
- On-time completion of event setup and dismantling.
- Accurate coordination of beer orders and logistics with minimal stock issues.
- Efficient scheduling and management of part-time staff.
- Positive client feedback and satisfaction.
- Minimal equipment loss or damage.
- Adherence to event budgets and logistics costs.
- Timely completion of post-event reports and documentation.
