Overview
Executive Admin Jobs in Phoenix, Arizona, USA at Diverse Lynx
Title:
Executive Admin
Location:
Phoenix, Arizona
Type:
Contract
Job Description:
The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with client Management systems. The responsibilities involve:
. Reception tasks
Reception Management
Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office.
Receive & dispatch Fed Ex, UPS, DHL and other packages
Mail collection and distribution.
Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.
Order & manage supplies (pantries, copiers, office supplies, etc.)
Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same.
Maintain Seat Occupancy data.
Create UPS Shipping label request
rranging various events (in-house, as well as external) as requested by the locationleadership(while abiding with all client Policies / Guidelines)
Billing and any other Admin duties that may be required / assigned by Supervisor from time to time.
B. Administrative tasks
Facility Management:
Handling all aspects of Facility Management (comprising of but not limited to Managing Security requirements, Housekeeping, Material Movement, Front Office Management,
Inventory Management
, Compliance Management etc.)
Security:
Handling all aspects of Physical Security, including but not restricted to ensuring optimum functioning of all Security and Access Control Systems. The role involves monitoring CCTV coverage, analysis of CCTV and Security systems data, Electronic access functions involving assigning / revoking, reconciliation of data, report generation etc.), with a view to ensure implementation of and compliance with all Information & Security Policies.
Procurement and Inventory Management
Timely procurement to make sure office supplies and break room supplies such as tea/coffee are refilled throughout the facility at regular intervals.
Purchase Functions:
Ensure time procurement of items required for the locations are procured by adhering / complying with all aspects of client Purchase policies as enshrined in client Purchase Manual (including Negotiations, Vendor Management, Purchase
Requisition
s, Processing Payments etc
udits:
Ensure audit readiness of the location at all time by complying with and enforcing client Policies.
Ensuring that the location complies with all statutory requirements, building codes etc.
Others:Ensuring compliance and adherence toWork EnvironmentGuidelines (WEG) and HSE Guidelines (client Processes which will be made available later).
Maintaining record of Health Safety Environment Data as per the client process to be able to go through internal/external audit.
Conduct Fire Safety & Health Safety Briefings & Drills at regular intervals to ensure compliance with client Policies.
Coordination with Property Managers to ensure a conducive working environment on site and to ensure compliance with Statutory and building guidelines and for conduct of above drills.
Ensuring 100 percent availability of all Safety, Security Equipment and other office systems / equipment.
Ensuring policies relevant to material movement an…
Title: Executive Admin
Company: Diverse Lynx
Location: Phoenix, Arizona, USA
Category: Administrative/Clerical, Management
