Overview
Executive | Administration Jobs in Plaines Wilhems District, Mauritius at Deloitte
Title: Executive | Administration
Company: Deloitte
Location: Plaines Wilhems District, Mauritius
What impact will you make?
Every day, your work will make an impact that matters, while you thrive in a dynamic culture of inclusion, collaboration and high performance. As the undisputed leader in professional services, Deloitte is where you will find unrivalled opportunities to succeed and realise your full potential.
The Team
The Deloitte Administration team coordinates day-to-day office operations to help ensure our people work in a healthy, hygienic, safe, and comfortable environment.
Work you will do
You will support a smooth and cost-effective office environment by following firm policies and procedures, coordinating administration activities, and delivering services on time and to a high standard.
- Procurement & vendor management
- Coordinate end-to-end vendor and procurement activities by liaising with internal teams and stakeholders to support sourcing needs, supplier engagement, documentation handling, and timely completion of procurement requests.
- Request quotations, arrange supplier visits, and support administrative purchases.
- Assist with receiving orders and coordinate delivery/collection as required.
- Coordinate vendor interventions (e.g., equipment repairs) and follow through to closure.
- Raise purchase orders and track approvals in line with firm procedures.
- Contracts & document control
- Coordinate agreement execution by tracking follow-ups until fully signed; file final documents, upload copies to the relevant repository, and distribute originals to the concerned parties.
- Ensure documents are scanned, named consistently, and uploaded in a structured and organised manner.
- Track renewals for AMC contracts and other agreements; flag upcoming expiries and coordinate renewals.
- Travel & transportation support
- Arrange transportation for staff (e.g., taxi bookings) and reconcile usage/invoices with service providers.
- Support the Travel Desk by assisting with bookings, coordinating requests, and following up with travellers and service providers.
- Events & office operations
- Assist with planning and delivering events, including preparation, vendor coordination, on-site logistics, and stakeholder communication.
- Support internal, statutory, and regulatory compliance activities as required.
- Collaboration & reporting
- Build working relationships with departmental points of contact (Finance, IT, Talent, Risk & Reputation Office) and Administration colleagues to ensure smooth coordination.
- Keep your reporting line informed regularly on key activities, risks, and pending actions within your responsibility.
- Perform other related duties, as required, to support smooth administrative, procurement, and operational activities.
Qualifications & experience
- Graduate in any stream in Business Administration or other related courses
- Must have 1 – 2 years’ experience preferably in a similar industry
- Strong understanding of job description, good stakeholder management & negotiating skills
- Strong command of English (spoken and written).
- Strong proficiency in MS Office (Excel, Word, Outlook).
