Overview
Executive Administrative Assistant Jobs in Boca Raton, FL at Concierge Property Solutions, LLC
Job Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This energetic role is vital in ensuring smooth daily operations, providing exceptional support to executive leadership, and maintaining an efficient office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to manage multiple tasks seamlessly. If you thrive in a fast-paced setting and are passionate about delivering top-tier administrative support, this position offers an exciting opportunity to contribute to our company’s success.
Duties
- Manage and coordinate executive calendars, appointments, and meetings with precision and efficiency
- Handle incoming calls using multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette
- Prepare, proofread, and distribute correspondence, reports, and presentations using Microsoft Office and Google Workspace tools
- Maintain organized filing systems—both digital and physical—and ensure data entry accuracy for records management
- Support office management tasks such as supply ordering, inventory tracking, and facility coordination
- Assist with onboarding process for new properties
- Assist with bookkeeping/administrative activities using Enumerate and Yardi software for expense tracking and invoicing
- Provide exceptional customer service at the front desk, greeting visitors and directing inquiries promptly while maintaining a welcoming environment
- Coordinate travel arrangements, including booking flights, accommodations, and transportation for executives or staff members
- Manage confidential information with discretion and professionalism at all times
- Support personal assistant duties as needed, including calendar management and task prioritization
Requirements
- Proven experience in office management or administrative roles with clerical experience in a professional setting
- Property management experience a plus
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Personal assistant experience or calendar management expertise is preferred
- Exceptional typing speed combined with proofreading skills to ensure accuracy in all communications
- Strong time management skills to meet deadlines consistently while managing multiple responsibilities
Join us as an Executive Administrative Assistant where your energy fuels our success! Bring your organizational prowess, communication excellence, and enthusiasm to help us create a vibrant workplace. We value your dedication and look forward to welcoming a proactive professional ready to make an impact!
Pay: $21.00 – $23.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
Work Location: In person
Title: Executive Administrative Assistant
Company: Concierge Property Solutions, LLC
Location: Boca Raton, FL
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