Overview
Executive Administrative Assistant Jobs in Farmington, CT at Zobility
Title: Executive Administrative Assistant
Company: Zobility
Location: Farmington, CT
Job Description:
- Executive Administrative Assistant to support a C-Suite senior leader in the Human Resources function.
- The successful candidate will be a self-starter with the ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities.
- Exceptional focus on time management, organization and attention to details are critical.
Responsibilities:
- Effective calendar management – managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently
- Scheduling all aspects of travel (domestic and international) – available off hours as needed – ensure all necessary documents and processes are followed in advance of the trip
- Accurately processing expense reports with timely submission in accordance with all policies and procedures
- Prepare for meetings – includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed
- Preparing documents and presentations for leadership, as needed
- Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts.
- Attending executive staff meetings, taking meeting minutes and distributing action items to attendees.
- Develop collaborative relationships with administrative staff within the organization
- Resourceful in getting answers to questions and communicating them effectively
- The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount
Requirements:
- Familiarity with digital collaboration tools and video/virtual conferencing platforms.
- Tech savvy – proficient with Microsoft office suite (PowerPoint, Excel, Outlook).
- Must be willing to work onsite, Monday through Friday, in Farmington, CT
Preferred:
- Experience with another large organization supporting a senior level leader
- Ability to navigate across broader organization
- Follows directions thoroughly and maintains confidentiality of any company sensitive information
- Self-motivated team player with desire and drive to learn and grow
- Operate efficiently, learn, adapt quickly and lean forward
- Outstanding interpersonal skills, both verbal and written
- Excellent prioritization and organizational skills
- Problem-solver with sound business judgment
- Collaborate effectively with all team members
- Forward thinker with proactive mindset and attention to detail
Education:
- Typically requires an associate’s degree and prior experience in an Administrative Assistant role, supporting Executives.
- Bachelor’s Degree and 8 years of prior work experience preferred.
