Overview
Executive Administrative Assistant Jobs in Phoenix, AZ at PepsiCo
Title: Executive Administrative Assistant
Company: PepsiCo
Location: Phoenix, AZ
OverviewThe Executive Administrative Assistant will provide dedicated administrative support in a professional, confidential, and organized manner to our SVP of Commercial and our VP of Retail Sales. The role is to be based in our Phoenix location.
Responsibilities
Maintain multiple calendars and schedule both on and off-site meetings.
Maintain and update distribution and contact lists.
Manage travel arrangements and T&E records for executive level management.
Coordinate all travel arrangements, proactively ensuring travel arrangements meet managers needs for maximum productivity.
Build, update, manage, coordinate and edit PowerPoint presentations needed to support the VPs or their teams.
Proficiency in PowerPoint and excel expected.
Assist with set up and management of customer meetings and market tours.
Coordinate staff meetings and external events including team meetings, leadership planning meetings, people planning meetings, and team/community events.
Support special meeting requests (room booking, meal provisions, AV, etc…).
Partner with other Admin Assistants in the organization for seamless support and project coordination.
Work directly with Executive Admins and others within our customer’s organization on calendar planning, organization of joint events etc.
Lead on-boarding process for new associates joining the organization. ie: securing laptops, HR set up needs, updating company distribution lists, securing company credentials etc.
Manage processing POs, invoice execution.
System access requests (e.g. idM, etc.).
Office supplies / logistics / shipping.
Organize/maintain department files, both electronic and hard copy.
Daily interaction with all Functional Teams.
Support broader team on tracking down information, or content within the organization that may be needed across functional teams ie: Marketing, Insights, Supply Chain etc.
Maintain high level of integrity, confidentiality and professionalism in handling all company material as well as calendar and or personal information a daily basis.
Ability to work proficiently and calmly under pressure situations.
Administer specific applications/time bound processes in an accurate and timely manner. Work on special projects as necessary.
Leadership Behaviours:
Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
Understands this role as a critical representation of the team and specifically the VPs and has ability to adjust personal style as needed in order to be consistent in embodying the leadership behaviors of the team.
Must be strong team player and assist other department staff when necessary. Willingness to learn and take on projects.
Ability to handle multiple changing priorities simultaneously.
Composure in challenging situations and keeping management involved only as needed.
A self-motivator who takes initiative and enjoys solving problems and helping others regardless of the scope of work.
Compensation and Benefits:
The expected compensation range for this position is between $50,600 – $75,950.
Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
In addition to …
