Overview
Executive Administrative Specialist (1099) Jobs in Remote at MUUD Health
About MUUD Health
MUUD Health is a fully remote mental health organization focused on delivering integrated care, wellness coaching, and digital health innovation. Founded in 2018, MUUD brings together clinical services, education, and technology to support holistic mental health and human performance.
MUUD operates across three core areas: MUUD Clinic, MUUD Academy, and MUUD Tech. MUUD Clinic provides psychiatry, psychotherapy, and wellness coaching services. MUUD Academy is a NBHWC-certified wellness coach training program focused on developing future practitioners and expanding access to coaching-based care. MUUD Tech develops digital tools and technology-enabled solutions that support mental health engagement and wellness.
Across all three areas, MUUD’s work is centered on improving access to mental health support through a combination of clinical care, education, and technology.
About the Role
MUUD Health is seeking an experienced Executive Administrative Specialist (contract) to support executive leadership and coordinate administrative and operational functions across MUUD Academy, MUUD Clinic, and MUUD Tech.
Working closely with the CEO and Founder, this role helps translate strategic business objectives into actionable projects, workflows, staffing needs, and operational processes. The Executive Administrative Specialist serves as a central point of contact for team members and helps ensure that company workflows, systems, and administrative processes are clearly established and effectively managed.
This opportunity is well suited for an organized, resourceful professional who is comfortable working independently, managing competing priorities, and bringing structure and clarity to a growing organization.
Key ResponsibilitiesExecutive & Operational Support
- Collaborate directly with the CEO and Founder to identify and translate strategic business objectives into actionable projects, priorities, and deliverables
- Help determine the staffing, contractor, and operational resources needed to execute identified business objectives
- Coordinate recruitment and contracting activities based on identified organizational needs
- Develop and coordinate Statements of Work (SOWs), contracts, project scopes, deliverables, and related documentation
- Maintain visibility into key projects, priorities, outstanding actions, and operational needs
- Identify operational gaps or inefficiencies and recommend practical solutions
Workflows & Team Coordination
- Develop, document, and approve workflows across MUUD Academy, MUUD Clinic, and MUUD Tech
- Establish clear processes, responsibilities, and expectations for recurring operational activities
- Serve as a primary point of contact for team members regarding workflow, business objectives, operational needs, and company processes
- Provide clarification and direction to team members and coordinate questions or issues requiring executive input
- Support consistent implementation of approved workflows and processes across the organization
- Maintain and update operational documentation, templates, trackers, and procedures as needed
Systems & Administrative Management
- Manage company accounts, software platforms, and administrative systems, including account setup, billing, renewals, user access, and permissions
- Coordinate onboarding and access for new team members and contractors
- Serve as a point of contact for team member questions related to payroll and administrative processes
- Coordinate and organize information required for payroll and contractor administration
- Maintain accurate and organized company records and documentation within Google Workspace and other organizational systems
- Support the ongoing development of efficient administrative infrastructure as the organization grows
Required Skills & Experience
- 3+ years of experience in executive administration, operations, project coordination, business administration, or a related field
- Experience supporting executive leadership and managing multiple priorities independently
- Strong organizational skills and exceptional attention to detail
- Ability to translate broad objectives into clear actions, projects, workflows, and deliverables
- Strong written and verbal communication skills
- Ability to provide clear direction and support to team members across different functional areas
- Experience managing administrative systems, accounts, documentation, and access
- Proficiency with Google Workspace (Docs, Sheets, Drive)
- Ability to work independently in a fully remote environment
- Strong judgment, discretion, problem-solving, and follow-through
Preferred Skills & Experience
- Experience supporting healthcare, behavioral health, digital health, education, wellness, or startup organizations
- Experience working directly with a CEO, Founder, or executive leadership team
- Experience with contractor recruitment, contracts, Statements of Work (SOWs), or project coordination
- Experience developing organizational workflows, standard operating procedures (SOPs), or administrative systems
- Experience managing software platforms, subscriptions, billing, and user access
- Familiarity with payroll and 1099 contractor administration
What We Offer
- Opportunity to work directly with executive leadership across a growing mental health and wellness organization
- Fully remote and flexible work environment
- Opportunity to help build and improve organizational systems and workflows
- Exposure to operations across clinical care, wellness education, and health technology
- Meaningful contribution to a mission-driven organization focused on expanding access to mental health and wellness support
Pay: $22.00 – $30.00 per hour
Expected hours: 10.0 per week
Benefits:
- Flexible schedule
Work Location: Remote
Title: Executive Administrative Specialist (1099)
Company: MUUD Health
Location: Remote
Category:
