Overview
Executive Administrator Jobs in Toronto, Ontario, Canada at Rightsline
Title: Executive Administrator
Company: Rightsline
Location: Toronto, Ontario, Canada
Since 2012, Rightsline has been revolutionizing rights and royalties management with its leading IP Commerce SaaS platform. Trusted by global innovators like Disney, Amazon, Spotify, and the NFL, our solutions empower rights holders to maximize portfolio value, reduce risk, and increase profitability. Serving industries from media and entertainment to life sciences, our scalable platform combines advanced analytics, business process outsourcing, and decades of expertise to tackle the most complex rights and royalties challenges.
With over 300 employees across multiple regions, including the United States, Canada, the United Kingdom, and India, Rightsline fosters a dynamic, collaborative environment where innovation thrives. We’re passionate about creating smarter solutions, encouraging personal growth, and celebrating creativity. Join a team that offers competitive benefits, a supportive workplace, and the opportunity to lead the future of intellectual property management.
Welcome to a world of less data entry and more data integrity. Welcome to the Rightsline reality!
The Position
Rightsline is seeking a proactive and culture-driven Executive Administrator to join our team in Toronto. As an Executive Administrator, you will play a pivotal role in streamlining our operations by providing high-level support to six key executives while cultivating a vibrant, professional office environment. This role offers an exciting opportunity to be the "face" of our office, leverage your deep GTA knowledge to execute flawless events, and contribute directly to the organizational success by supporting our executive leaders.
Status: Full-Time Opportunity – Our recruitment team is actively seeking candidates for this open position.
W hat You Will Do: Executive Support (60%)
- Calendar Tetris: Manage complex, high-volume calendars for 6 executives, proactively resolving scheduling conflicts before they happen.
- Travel & Logistics: Coordinate end-to-end domestic and international travel, including flights, hotels, ground transport, and detailed itineraries.
- Gatekeeping: Act as the primary point of contact for internal and external stakeholders, vetting requests and protecting the executives' time.
- Meeting Management: Prepare agendas, take minutes for leadership meetings, and track follow-up items to ensure accountability.
- Expense Management: Reconcile monthly credit card statements and out-of-pocket expenses for the leadership team.
Office Operations & Culture (40%)
- The "Face" of the Office: Manage the reception area, greet guests, and handle incoming mail/couriers with a professional Toronto-vibe.
- Vendor Liaison: Manage relationships with building management, cleaning services, IT support, and catering vendors.
- Office Vibe & Supplies: Keep the kitchen stocked (the good coffee matters!), order office supplies, and ensure meeting rooms are "client-ready" at all times.
- Event Planning: Lead the charge on internal team-building events, holiday parties, and client dinners in the GTA.
- Onboarding: Assist HR with the physical onboarding of new hires (desks, tech, security badges).
What You Will Bring:
- Experience: 5+ years in a senior administrative role, ideally supporting multiple stakeholders in a fast-paced environment (Finance, Tech, or Professional Services preferred).
- Tech Savvy: Advanced proficiency in Google Workspace or Microsoft 365 . Familiarity with Slack, Zoom, and expense software (e.g., Expensify) is a must.
- The "Toronto Knowledge": Deep familiarity with the city—you know the best spots for a last-minute power lunch in the Financial District or where to source local catering.
- Communication: Exceptional verbal and written communication skills; you can draft a professional email to a CEO just as easily as a fun Slack update to the team.
- Discretion: You handle sensitive information with the utmost confidentiality.
Why You’ll Love It Here
- Autonomy: We don’t micromanage. We give you the keys to the office and trust you to run the show.
- Central Location: Our office is easily accessible via the TTC and GO Transit.
- Competitive Compensation: Salary range of $75,000 – $95,000 CAD (based on experience).
- At Rightsline, we offer a competitive package that reflects the unique skills, experience, and certifications you bring to the role. Your starting point within this range will be determined by your niche expertise, collaborative initiative, and specialized skill sets you bring to our team. In addition to these variables, we also take into consideration internal equity and regional labour markets to ensure our offers remain fair, balanced, and aligned with our evolving team’s needs.
- Comprehensive Health & Wellness: A competitive benefits package covering health, dental, and vision.
- Building Your Financial Future: A 401K/RRSP Match Program to help you reach your long-term savings goals.
- Career Growth Opportunities: Continuous learning and career growth opportunities.
The Rightsline Advantage
At Rightsline we encourage inclusiveness, purpose and innovation. We offer flexible work hours, birthdays off, one-time home office allowance, unlimited vacation time, team socials, happy hours and career progression in a high growth environment.
- Rightsline was the very 1st cloud-based rights and contract management platform, so we’re used to innovation. We’re also used to incredible growth if you’re into that sort of thing. 😉
- You will become part of an amazing culture with a supportive executive team, smart colleagues who truly care, and a global team that’s been rocking this virtual collaboration thing since before anyone had ever heard the term COVID19.
- You’ll often hear “Yes, let’s try that!” and then have the chance to execute your ideas.
- You will grow more here than you would at any other company. That’s a promise.
- A People First Company – 4.2 rating on Glassdoor
Our 4 Stage Recruitment Process
- Review – We review applications and screen based on a variety of criteria.
- Phone – Candidates will be screened via a quick 20-minute Zoom meeting to discuss the role opportunity.
- Interview – We will conduct 2-3 stages of interviews via Zoom.
- Offer – We will make an offer to the candidate that we feel would excel most in the role.
**Please be advised that only those candidates selected for interviews will be contacted, and references will be requested for those candidates selected in the final interview stage.**
Equal Employment Opportunity
Rightsline is an equal opportunity workplace. All candidates will be afforded equal opportunity through the recruiting process. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, disability, gender identity and/or expression. We are dedicated to growing a diverse team of highly talented individuals and creating an inclusive environment where everyone feels empowered to bring their authentic selves to work.
If you are contacted for an interview and require accommodation during the interviewing process, please let us know.
AI Transparency Statement
The recruitment process at Rightsline embraces innovative technologies to better support our team. We may use AI-enabled tools to assist in reviewing applications, analyzing resumes, or assessing responses. These tools are designed to support our recruitment team in highlighting relevant skills, but they do not replace human judgment. All final hiring decisions are made by our people. For more information on how we process your data, please reach out to us.
Apply Today
If you want to join a company that strives for a mission, purpose and making an impact, we encourage you to apply today.
