Overview
Executive Assistant Jobs in Mumbai, Maharashtra, India at Adept Global
Title: Executive Assistant
Company: Adept Global
Location: Mumbai, Maharashtra, India
Title: Executive Assistant – Founder | Admin & HR
Location: Mumbai
Experience: 4–9 years
Employment Type: Full-Time
About the Company:
We are a fast-growing, family-run premium perfume and fragrance brand with a strong focus on quality, creativity, and customer experience. As we continue to expand, we are looking for a highly organized, proactive, and dependable professional to work directly with the Founder and help drive day-to-day operations.
This is a high-ownership role suited for someone who enjoys variety, thrives in a dynamic environment, and can seamlessly balance executive support, office administration, and people coordination.
Key Responsibilities:
- Manage the Founder's calendar, meetings, travel arrangements, and daily schedule.
- Handle correspondence, prepare presentations, reports, MIS, and maintain confidential business documents.
- Coordinate with internal teams, vendors, consultants, and external stakeholders to ensure timely execution of tasks.
- Track action items, follow up on deliverables, and support the Founder with business projects and research.
- Oversee day-to-day office administration, facilities, office supplies, and vendor management.
- Manage office logistics, travel bookings, courier services, and administrative documentation.
- Support recruitment by scheduling interviews, coordinating with candidates, and assisting with hiring activities.
- Facilitate employee onboarding, maintain HR records, attendance, leave management, and payroll coordination.
- Assist in implementing HR policies, employee engagement initiatives, and internal communication.
- Organize company meetings, events, exhibitions, and ensure smooth operational support across functions.
Desired Profile:
- 4–9 years of experience in Executive Assistant, Administration, HR Coordination, or similar roles.
- Graduate in any discipline; MBA or HR qualification is an advantage.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High level of discretion and confidentiality.
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
- Comfortable working directly with business owners and senior leadership.
- Ability to prioritize tasks and work independently with minimal supervision.
- Positive attitude, ownership mindset, and attention to detail.
Preferred Experience:
Experience in family-owned businesses, consumer brands, luxury products, retail, FMCG, fashion, lifestyle, cosmetics, beauty, or fragrance companies will be an added advantage.
