Overview
Executive Assistant Jobs in London, England, United Kingdom at Cushman & Wakefield
Title: Executive Assistant
Company: Cushman & Wakefield
Location: London, England, United Kingdom
Job Title
Executive Assistant
Job Description Summary
Job Description
Executive Assistant
London
We have a great opportunity for an experienced Executive Assistant. You will be responsible for supporting the UK&I PDS Senior Leadership team, reporting directly to the Head of the EMEA and UK&I Project and Development Services (PDS) business.
The purpose of the role is to provide executive administration support to the UK PDS Management team and the wider EMEA team and to act as the key point of contact on behalf of this group to the senior leadership team. The position requires a structured thinker, strong communicator, and exceptional organiser who can support multiple individuals and manage numerous priorities in a fast-paced environment.
This role will also include a wide variety of business administration for the PDS Leaderships Team, you will be someone who is comfortable proofing reading documents at a detailed level. Experienced in minute taking, editing documents, which will include reports, correspondence & presentations – ensuring clarity, accuracy and grammatical correctness.
You will be instrumental in supporting the team with creating and formatting creative presentations, internally and externally. This will include designing, organising and formatting appealing and engaging presentations. Experience in using various tools such as PowerPoint, Google Slides and other design software is a must. Working collaboratively with executives and the wider teams to gather the relevant content, refine messaging and ensure the final presentation effectively communicates key idea and goals of the stakeholders.
Key Responsibilities
Extensive diary and outlook management which includes planning and prioritising the teams’ time effectively
Working closely with the Head of EMEA & UK PDS on weekly priorities and actions
Drafting correspondence on behalf of the Head of, and working closely with the communications team on various projects
Managing, organising and attending weekly Central team meetings
Scheduling, preparing and distributing agendas, materials and minutes for monthly UK Exco meetings
Planning and managing events, sourcing venues, signing contracts, managing budgets, sourcing equipment, invite management, menu selection and managing dietary requirements
Processing expenses – submitting and approval
Booking of complex international travel including organising visas
Processing invoices/ Workday approvals
Providing guidance to a close-knit team of PA’s in the UK business where required to ensure seamless delivery of administrative support
Social media posting on behalf of the executive team
Screening telephone calls and inquiries and directing them as appropriate – monitor the Head of EMEA & UK&I inbox
Knowledge & Experience
Strong initiative and a proactive approach to prioritisation
Hardworking, team player with a sense of urgency
Excellent interpersonal skills and an ability to manage complex stakeholder relationships
Experience managing senior leaders in EMEA
Ability to prioritise time in a demanding busy environment without direct supervision
Strong attention to detail
Ability to manage complex diaries
Confident and clear communication skills – both verbal and written
Experience in pulling together creative power point presentations which adhere to branding guidelines
Ability to keep calm under pressure
Advanced use of all Microsoft Office specifically OneNote, OneDrive, Word, Excel, PowerPoint and Outlook
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
INCO: “Cushman & Wakefield”
