Overview
Executive Assistant Jobs in Mountain View, California, USA at Aurora Innovation
Who We Are
Aurora (Nasdaq: AUR) is delivering the benefits of self-driving technology safely, quickly, and broadly to make transportation safer, increasingly accessible, and more reliable and efficient than ever before. The Aurora Driver is a self-driving system designed to operate multiple vehicle types, from freight-hauling trucks to ride-hailing passenger vehicles. It underpins Aurora’s driver-as-a-service products for trucking and ride-hailing. Aurora is working with industry leaders across the transportation ecosystem, including Continental, Fed Ex, Hirschbach, PACCAR, Ryder, Schneider, Toyota, Uber, Uber Freight, Volvo Trucks, Volvo Autonomous Solutions, and Werner.
For Aurora’s latest news, visit aurora.tech and @ on Twitter.
Aurora hires talented people withdiversebackgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all. We are searching for an Executive Assistant to partner with our Executive Administration team.
In this role you will:
Manage Executive’sdynamicand complex calendar
Plan, coordinate, and ensure the Executive’s schedule is protected, striking a balance between “gatekeeper” and “gateway” role; prioritize executive’s time for internal and external commitments using sound judgment
Arrange complex travel for Executive
Assess necessity, urgency, and frequency when arranging candidate interviews with Executive
Actively monitor Executive’s inbox keeping it organized, flagging high priority items, forwarding appropriately, and removing clutter
Proactively set, monitor, and manage clear meeting agendas for Executive
Gather agenda topics and prepare briefing materials for external and internal meetings
Assist with preparation of presentation decks and internal documentation and communications
Participate inleadershiplevel meetings, record accurate meeting notes (accurately synthesizing key elements of meetings and ensuring clarity and ownership of delegated tasks), concisely communicate outcomes, and follow-up with team on action items
Take appropriate follow-up actions as necessary with little guidance
Manage and submit Executive’s expense reports; review and approve executive team’s expense reports
Coordinate quarterly Board of Directors meetings
Plan and coordinate Executive Staff andSenior LeadershipTeam off-sites
Greet and situate visitors with a friendly and professional demeanor
Liaise with internal communications and marketing teams to assess speaking engagement requests for fit and to schedule and prepare Executive for speaking events, press events, and all other media activities
Assist with new hire onboarding ofleadershipteam members
Act as strategic partner, facilitator, and liaison for Executive and his executive team
Become a knowledgeable information resource for the Executive, his team, and the company at large
Demonstrate excellent writtencommunication skillsto prepare outgoing mail on behalf of Executive as necessary
Uphold strict level of confidentiality while promoting an atmosphere of transparency
Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments – familiarizing yourself with the team’s priorities and projects
Organize and maintain all information processes used by the Executive, including but not limited to business files, partner/contact lists, and various publications
Drive continualp…
Title: Executive Assistant
Company: Aurora Innovation
Location: Mountain View, California, USA
Category: Administrative/Clerical, Business
