Overview
Executive Assistant Jobs in Mumbai, Maharashtra, India at Unstoppable
Title: Executive Assistant
Company: Unstoppable
Location: Mumbai, Maharashtra, India
Job Title: Executive Assistant
Location: Andheri West, close to Lower Oshiwara metro station
Experience: 2–4 Years
Type: Full-time
About the Role
We’re looking for a sharp, reliable, and highly organized Executive Assistant to support our leadership team. This isn’t just a scheduling role—we need someone who thinks ahead, stays two steps in front, and can act as the operational backbone for the management. If you thrive in a fast-moving environment, love streamlining chaos into clarity, and have a proactive, no-excuses attitude, this is for you.
Key Responsibilities
Calendar & Schedule Management: Manage executive calendars, meetings, travel, and appointments with precision.
Communication Management: Handle emails, follow-ups, reminders, and act as a liaison with internal and external stakeholders.
Meeting Preparation: Coordinate agendas, take meeting notes, track action items, and ensure follow-ups happen on time.
Operational Support: Assist in day-to-day operations, project coordination, team updates, and reporting.
Travel & Logistics: Book travel, plan itineraries, manage reimbursements, and ensure all logistics are seamless.
Confidentiality: Handle sensitive information with discretion and professionalism.
Proactive Problem Solving: Anticipate needs, remove blockers, and find solutions before problems escalate.
What We’re Looking For
2–4 years of proven experience as an Executive Assistant or similar role.
Excellent organizational and time-management skills.
Strong written and verbal communication.
Proficiency in tools like Google Workspace, MS Office, Zoom, Notion, Slack, etc.
Ability to manage multiple priorities in a deadline-driven environment.
High emotional intelligence and a solution-first mindset.
Discretion, loyalty, and a strong sense of ownership.
Nice to Have
Experience supporting C-level executives or founders.
Familiarity with project management tools (Asana, Trello, ClickUp).
Background in fast-growing startups or creative agencies.
Perks
Direct exposure to leadership decisions
High ownership role with growth potential
A fast-paced, entrepreneurial environment
Opportunity to work on high-impact strategic projects.
