Overview
Executive Assistant Jobs in United States at HireTalent – Staffing & Recruiting Firm
Title: Executive Assistant
Company: HireTalent – Staffing & Recruiting Firm
Location: United States
Must Have Skills:
6+ years of experience working as an executive assistant along with advanced Calendar Management (Global & Executive-Level)- Proficiency in managing complex, multi-time-zone calendars for senior executives.
International Travel & Visa Coordination- Hands-on experience booking and managing global travel, including flights, hotels, itineraries, and visa documentation.
Budget & Expense Tracking- Knowledge of expense software (e.g., Concur, SAP, Coupa) is a plus.
Vendor Management & Accounts Payable Coordination-Coordination with internal Accounts Payable and finance teams
High proficiency with tools like Outlook, Teams, Excel, and SharePoint.
Job Description:
High-Performance Calendar Management
Manages and serves as the gatekeeper for the assigned executives’ calendar needs across multiple time zones and BMU partners, including global travel, global meetings, weekly meetings, and day-to-day meeting requests.
Proactively anticipates the needs of your supervisor and takes the initiative to perform tasks with little to no supervision and provide innovative ideas and solutions when needed.
Departmental Needs
Route or answer correspondence not requiring supervisor’s attention; analyze situations and respond accordingly.
Organizes team meetings, events, and birthday/anniversary celebrations.
Review and track expense reports, code and track invoices.
Manage and review department budgets.
Partner with the other Administrative & Executive Assistants.
Provides support for visiting functional team members from other markets.
Sets up new local and international vendors for cost center accounts in partnership with Accounts Payable.
Support and assist assigned executives with outside boards as required
Maintain an open line of communication between yourself and your counterparts within Yum and Business Marketing Units (BMUs)
Travel Arrangements & Visas:
Creates all travel arrangements, including global flights and lodging.
Obtains and oversees all Our client documentation for travel in partnership with the immigration team.
Coordinates travel agendas and provide itineraries.
Monitors and adheres to all international travel regulations when organizing travel.
Work with travel Our client’s and Passports
