Overview
Executive Assistant Jobs in New York, NY at Asset Staffing
Title: Executive Assistant
Company: Asset Staffing
Location: New York, NY
Major bank in midtown Manhattan seeks experienced EXECUTIVE ASSISTANT who has worked in Tech area of financial services firm for long term hybrid contract role:
The Executive Assistant will support the Head of Front Office, the Head of Corporate Services Technology and other IT executives. You will support IT management with day-to-day administrative duties. Must be able to be in the office two days a week, and able to come in on other days upon request.
Support senior IT management executives
Manage recurring meetings
Facilitate visitors with site access and greeting
Make travel arrangements
File expenses
Collaborate/coordinate with other IT administrative team members
Answer group head’s phone line, screen calls, and manage schedule
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Calendar maintenance, including scheduling meetings, appointments, speaking engagements
Arrange for printing and binding of presentations
Coordinate communications among management
Manage general office needs such as ordering supplies and mail distribution
Manage conference room reservations, dial in number reservations
Assist visiting IT colleagues from other regions -desk, meetings, conference rooms, restaurant reservations
Make restaurant reservations
Handle requests for printing, faxing, mail/overnight packages, copying, filing as needed
Manage contacts on Outlook
At least 3-5 years of Administrative Assistant experience within Financial Services
Prior experience supporting an IT executive preferred
Intermediate Microsoft Copilot, Word, Excel and PowerPoint proficiency required
Seating assignments via iOffice
Request site access such as security badges
Coordinate shared site permissions in SharePoint
Update organizational charts
