Overview
Executive Assistant Jobs in Lilburn, GA at Porter Steel Inc.
Position Overview:
We are seeking an experienced and highly skilled Executive Assistant to the CEO who will act as an extension of the leadership team, providing top-tier administrative support and ensuring seamless operations within the company. This role requires a strategic thinker who can anticipate needs, proactively manage priorities, and drive efficiency in a fast-paced, mission-driven environment. The ideal candidate will not only provide executive support but also manage personnel in the office in leadership’s absence and ensure that our operations run smoothly.
This is a high-impact role suited for someone who thrives on organization, leadership, and strategic execution, all while embodying our company’s mission:
“To change lives and lead by example.”
Key Responsibilities:Executive Support & Strategic Administration
Serve as the CEO’s right hand, anticipating needs, managing priorities, and ensuring seamless day-to-day operations.
Proactively organize and manage the CEO’s calendar, meetings, travel, and key engagements.
Draft, review, and organize important documents, reports, and presentations.
Maintain an efficient email and file management system to ensure easy access to critical information.
Act as a gatekeeper, handling communication on behalf of the CEO while ensuring timely responses.
Identify areas for improvement within the organization and present solutions to the CEO.
Leadership & Office Management
Act as an extension of the leadership team, helping to drive initiatives and ensuring office personnel are aligned with company goals.
Lead, mentor, and manage office staff when leadership is absent, ensuring a productive and positive work environment.
Support hiring efforts by coordinating with HR and leadership to ensure seamless onboarding for new employees.
Work closely with department heads to align administrative functions with business goals.
Ensure the office environment is organized, functional, and conducive to high performance.
Operational Efficiency & Process Improvement
Take ownership of key administrative processes and find opportunities for efficiency.
Challenge the status quo when necessary, offering new ideas and perspectives to enhance company operations.
Implement organizational systems that streamline communication and project tracking.
Monitor internal workflows and recommend improvements to optimize company performance.
Qualifications & Experience:
5+ years of experience as an Executive Assistant, Chief of Staff, or similar role in a fast-paced business environment.
Construction or manufacturing industry experience preferred.
Strong ability to think strategically and anticipate needs before they arise.
Exceptional organizational and time management skills, with an acute attention to detail.
Proactive problem-solver who takes initiative and thrives in a leadership-supporting role.
Strong written and verbal communication skills, including the ability to communicate effectively across all levels of the organization.
Proficiency in Microsoft Office Suite, project management tools, and cloud-based file management systems.
Ability to handle confidential information with discretion and professionalism.
Ideal Candidate Traits:
Mission-Oriented: Passionate about the company’s vision and driven to contribute to its success.
Ownership Mentality: Takes responsibility and acts with initiative, never waiting to be told what to do.
Highly Organized & Detail-Oriented: Keeps operations running smoothly and ensures nothing falls through the cracks.
Strategic Thinker: Uses experience and insight to prioritize, plan ahead, and support leadership decision-making.
Bold & Confident: Willing to speak up when necessary and challenge the status quo to improve business operations.
Team Player & Leader: Works collaboratively with the leadership team while also being capable of managing personnel in the CEO’s absence.
Company Core Values:
Ownership – We take full responsibility for our work, decisions, and impact.
Integrity – We do what’s right, even when no one is watching.
Partnership – We work together, internally and externally, to achieve excellence.
Fail Forward – We embrace challenges, learn from mistakes, and continuously improve.
Why Join Us?
This is an opportunity to work closely with high-level leadership and make a meaningful impact on a growing company in the structural steel and construction industry. If you’re looking for a role where your strategic thinking, leadership skills, and organizational expertise are valued, this is the place for you.
To Apply: Please submit your resume and a brief cover letter explaining why you’re the right fit for this position.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
Title: Executive Assistant
Company: Porter Steel Inc.
Location: Lilburn, GA
