Overview
Executive Assistant Jobs in Chicago, IL at Cresa
Title: Executive Assistant
Company: Cresa
Location: Chicago, IL
Description
Summary
The Executive Assistant is responsible for providing confidential executive level support. This position demonstrates a high degree of professionalism, communication, initiative and independence. The Executive Assistant is the right-hand person acting as a resource to simplify, organize, and focus time and activities. Prompt communication and attention, multi-tasking, and attention to detail are key to the success of this role.
Essential Duties And Responsibilities
Monitor schedules and actively protect their time
Filter out issues that don’t require the executives specialized attention
Keep the executives on track with priorities, strategies, and goals
Respond, troubleshoot and prevent problems
Handle and coordinate a wide variety of administrative, project-based, personal and sometimes complex tasks
Regularly communicate with the team and monitor delegation of tasks
Act as an information resource
Manage multiple projects simultaneously, delegate, carry out necessary research and follow through on tasks in a timely manner
Orchestrate strategic work to assist the executives with priorities
Actively manage the executives calendar day to day; communicate with them in regard to their schedules
Coordinate meetings, events, travel and reservations
Monitor, filter and respond to all incoming and outgoing email, phone and written communications; monitor all necessary follow up; communicate on behalf of the executive
Ensure the executives are adequately prepared for meetings by providing research and needed background information
Review, filter and summarize miscellaneous reports and communications for the executives
Liaise with executive management, company vendors, and crucial team members on behalf of the Executives
Handle confidential information
Record, transcribe and distribute minutes of meetings
Handle the executive’s daily requests
Assist in preparing presentation and marketing materials
Handle all other duties as assigned
Requirements
Required:
Excellent work ethic, including integrity, positive attitude, productive, gives 100%, organized, team player, treats leadership with respect, excellent attendance, continuously learning and focused
Excellent communication skills including the ability to listen
Confidence, maturity, clarity of thought and alertness
A high level of professionalism and confidentiality
The ability to multitask, assess what is most important and exercise time management skills
The ability to work independently with little or no supervision
Strong decision-making ability and critical thinking
Experience in handling a wide range of administrative and executive support related tasks
Expert level written and verbal communication skills
A friendly, personable, approachable and caring personality
Education/Experience
Commercial Real Estate industry experience a plus
3+ years of administrative experience preferred
