Overview
Executive Assistant to CEO Jobs in Dallas-Fort Worth Metroplex at RailPros
Title: Executive Assistant to CEO
Company: RailPros
Location: Dallas-Fort Worth Metroplex
DescriptionWho WE are:RailPros is thepremier providerof engineering and diversified safety services toAmerica’s rail and transit industry. Driven by apassionfor our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust throughteamwork, continuous improvement, and service excellence. As apeople-first organization, we prioritize the well-being and growth of our employees, fostering a culture ofcaring and support. We believe that when our people thrive, our company thrives.
Our mission is toenhance mobility, safety, and quality of lifefor residents, passengers, and partner companies. We do more than just provide services – we are constantlyinnovatingand staying abreast of industry developments to help our customers succeed.Join usin our shared goal ofkeeping America movingand ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged.Apply nowand become a part of ourexciting journey!
Job SummaryTheExecutive Assistant to the CEOis responsible for providinghigh-level administrative supportto our CEO. This role involves managing the CEO’sschedule, coordinatingexecutive communications, and performing variousadministrative tasksto ensure the smooth operation of the executive office.
Essential Duties & Responsibilities
Manage the CEO’s complex calendar, scheduling meetings, appointments, and travel arrangements.
Serve as the primary point of contact for internal and external stakeholders, including screening and prioritizing communications and requests.
Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
Coordinate and support executive meetings and events, including preparing agendas, taking minutes, and managing logistics.
Conduct research and compile data to prepare reports and presentations for the CEO.
Handle confidential information with discretion, maintaining a high level of professionalism and confidentiality.
Anticipate the CEO’s needs and proactively address administrative issues as they arise.
Assist with special projects and initiatives, demonstrating the ability to prioritize and manage multiple tasks simultaneously.
Establish and maintain an efficient documentation and filing system.
Efficiently coordinate all aspects of corporate event planning and execution for staff at headquarters.
Foster positive relationships with executives, staff, clients, and partners, embodying professionalism and diplomacy.
Continuously seek opportunities for process improvement and contribute innovative ideas to enhance the efficiency of the CEO’s office.
Assist other executives with tasks and requests as time allows, offering support when needed.
Other duties as assigned or required to meet the business needs.
Qualifications
Knowledge, Skills & Abilities:
Proven experience as an executive administrative assistant or similar role, preferably supporting C-suite executives.
Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
Exceptional written and verbal communication skills, with the ability to interact effectively at all levels.
Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Familiarity with calendar management, travel planning, and expense management systems.
Ability to maintain a high level of professionalism and confidentiality in a fast-paced env…
