Overview
Executive Assistant to the CEO Jobs in Downers Grove, IL at Flavor Reddy Foods LLC
Location: Downers Grove, IL (hybrid; onsite Tues-Thurs)
Flavor Reddy Foods is a growing platform of high-performing, specialty food manufacturing companies brought together under a shared vision of excellence. We operate with agility, entrepreneurial energy, and a deep commitment to our people and customers.
Position Overview:
We are seeking a proactive, detail-oriented Executive Assistant to provide high-level administrative support to our CEO. This role requires discretion, strong organizational skills, and the ability to thrive in a fast-paced, evolving environment. The ideal candidate is a confident communicator and trusted partner who can anticipate needs, coordinate seamlessly across teams, and support high-impact initiatives.
Key Responsibilities:
Manage the CEO’s daily calendar, prioritize appointments, and coordinate complex scheduling across internal and external stakeholders.
Prepare meeting materials, draft correspondence, take minutes, and follow up on action items.
Coordinate travel arrangements, including flights, accommodations, itineraries, and expense reporting.
Assist in organizing Board meetings, executive leadership team sessions, and off-site events.
Serve as a liaison between the CEO and internal teams or external partners.
Support special projects and strategic initiatives led by the CEO, including research, presentations, and confidential communications.
Help manage incoming requests, communications, and ensure timely and appropriate responses.
Maintain a high level of professionalism, confidentiality, and discretion in all interactions.
Qualifications:
5+ years of experience supporting senior executives, ideally within a fast-paced or high-growth business environment.
Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
Excellent written and verbal communication skills with a high level of attention to detail.
Ability to multitask, prioritize effectively, and remain adaptable.
Strong interpersonal skills and a collaborative approach to working with cross-functional teams..
Flavor Reddy Foods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Title: Executive Assistant to the CEO
Company: Flavor Reddy Foods LLC
Location: Downers Grove, IL
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