Overview
Executive Assistant to the CEO Jobs in San Francisco, CA at Multiply Labs
Title: Executive Assistant to the CEO
Company: Multiply Labs
Location: San Francisco, CA
About The Role
We're hiring an Executive Assistant who will work side-by-side with our CEO every day. You'll own his calendar, manage his inbox, run his travel, and act as the operational backbone that lets him focus on the highest-leverage parts of running the company.
This role is designed for someone with high intellect, strong curiosity, and technical fluency who wants a front-row seat to how a venture-backed robotics company is built. You’ll ramp quickly, develop deep context on the CEO's daily operations, and become a trusted partner in keeping the CEO organized, prepared, and productive.
We’re open to candidates with prior EA experience as well as recent graduates who demonstrate strong judgment, professionalism, and a bias toward action.
This is a full-time, in-person role supporting our CEO and team at Multiply Labs’ San Francisco headquarters.
Responsibilities
Own the CEO’s Time and Attention (End-to-End)
- Serve as the primary operator for all scheduling and calendar management—business and personal
- Proactively structure the CEO’s day, week, and travel to align with top company priorities
- Protect focus time aggressively and ensure seamless transitions between commitments
- Coordinate personal obligations (appointments, calls, errands, etc.) with the same rigor as business meetings
- Anticipate conflicts, bottlenecks, and inefficiencies before they happen
Run the CEO’s Inbox and Commitments
- Triage and prioritize a high-volume inbox with speed and judgment
- Draft clear, precise internal and external communications on behalf of the CEO
- Track all commitments and ensure every follow-up is completed without exception
- Maintain tight control over open loops across business and personal contexts
Execute at a High Tempo, Across Contexts
- Keep the CEO fully on track throughout the day—meetings, decisions, follow-ups, transitions
- Operate with urgency, accuracy, and calm under pressure in constantly shifting conditions
- Solve problems independently and escalate only when necessary
Coordinate High-Stakes Interactions
- Schedule and coordinate with board members, investors, leadership team executives, and external partners
- Support meeting preparation, agendas, logistics, and follow-through
- Ensure executive interactions are frictionless, timely, and well-prepared
Travel & Logistics (Business + Personal)
- Own end-to-end planning for complex domestic and international travel
- Build detailed itineraries and handle last-minute changes without disruption
- Ensure all logistics—business and personal—are executed flawlessly
Office & Operational Support (10-20%)
- Help ensure the office runs smoothly on a day-to-day basis
- Answer the front door and greet visitors and guests
- Manage supplies, kitchen stock, and vendor coordination
- Help onboard new team members with tools and administrative support
- Handle facilities requests and small operational issues from employees
- Support a well-organized, efficient, and high-functioning work environment
This role reports to the VP of Business Operations and People and works closely with the Interim Chief of Staff.
Experience
We are looking for a rare combination of judgment, execution speed, and reliability.
- 1-3 years experience (elite recent graduates encouraged to apply)
- Extremely organized with near-obsessive attention to detail
- Fast thinker who can operate in ambiguity and autonomy
- High judgment—knows what matters and what doesn’t
- Tech-native and quick to learn new tools and systems
- Exceptional written communication: crisp, structured, and precise
- Calm, steady, and reliable under pressure and shifting priorities
- Strong internal drive—you take ownership without being asked
- Comfortable working in a high-expectation, high-trust environment
What Success Looks Like
- The CEO’s calendar is tightly optimized around company priorities and never a source of distraction
- Inbox and commitments are fully controlled, with no dropped threads
- Personal and professional obligations are seamlessly integrated and executed
- The CEO consistently operates with clarity, focus, and minimal operational friction
- Projects and tasks are executed smoothly with minimal oversight or need for escalation
- Stakeholders experience fast, precise, and reliable communication at all times
Why This Role
- Direct, daily proximity to the CEO and executive decision-making
- Accelerated learning curve in operations, leadership, and company building
- High trust and high autonomy from day one
- A strong foundation for future roles in operations or startup leadership
Total Rewards & Life at Multiply Labs
- Competitive Compensation: Salary range of $80,000 – $110,000 a year plus meaningful early-stage equity. We want our team to have a real stake in the future we’re building
- Premium Health: Premium Medical, Dental, and Vision plans with subsidies for child dependents
- Wealth Building: 401(k) with a 4% company match to help you plan for the long term
- Pre-Tax Commuter Benefit: Pay for eligible transit and parking with pre-tax dollars to save on commuting costs
- Parental Support: Robust Paid Parental Leave to support your family’s newest additions
- True Flexibility: We offer Flexible PTO and 12 Paid Holidays, trusting you to manage your time and recharge when you need it
- No Set Hours: Set your own schedule in alignment with your manager and team. We hold a high bar, measuring success by impact and outcomes – not hours logged
- Office Perks: A vibrant SF office culture featuring catered team lunches, stocked kitchen, and frequent team events
- H-1B and Green Card sponsorship available for exceptional talent
- Referral bonuses for helping us build a world-class team
- Great people, meaningful work, and a team that genuinely believes in what we're building
Come build the world’s best robots—and help make life-saving therapies accessible to all.
