Overview

Executive – MIS Jobs in Pune/Pimpri-Chinchwad Area at Cushman & Wakefield

Title: Executive – MIS

Company: Cushman & Wakefield

Location: Pune/Pimpri-Chinchwad Area

Job Title

Executive – MIS

Job Description Summary

Job Description

Role Title

MIS executive

Division /Region

Pune

Line Of Business

Facility Management

Location:

Pune

Part Time, Full Time,

Or Fixed Term Contract

Full Time

Job Classification

Operation & Maintenance

Job Profile

Data analyst

1.2. Reporting Relationships

This role will report into Site Manager

1.3. Scope of Role

  • MIS & Reporting Management
  • Preparation and submission of Daily MIS, Weekly MIS, and Monthly Reports as per defined SLAs.
  • Compilation of Monthly Management Report (MMR) by collecting inputs from all departments (Technical, Soft Services, Security, etc.).
  • Maintaining and updating Daily MIS Report (DMR) with accurate operational data.
  • Ensuring accuracy, consistency, and timeliness of reports shared with stakeholders.
  • Operations Coordination
  • Coordination with Engineering Manager (EM) and department heads to maintain critical site trackers.
  • Monitoring and tracking PPM (Planned Preventive Maintenance) activities through CAFM/Evolution system.
  • Follow-up for closure of complaints, audit observations, and open issues with respective teams.
  • Preparation of delay analysis reports for pending tasks.
  • Data Management & Documentation
  • Maintaining records of all internal and external communications.
  • Managing trackers for complaints, PPM, audits, consumables, and compliance records.
  • Ensuring proper documentation and data archiving for audits and reference purposes.
  • Financial & Administrative Support
  • Handling Imprest account at site level with proper tracking and reconciliation.
  • Supporting budgeting and expense tracking under guidance of site management.

1.4. Key Relationships

 Internal: Site Team, Engineering, Soft Services, Security, Admin

 External: Client Representatives, Vendors, External Agencies

1.5. Job Purpose

  • To ensure efficient MIS reporting, data management, and coordination of site operations, enabling effective decision-making, compliance monitoring, and smooth functioning of facility management services.

1.6. Accountabilities

Key Result Area

Major Activities

MIS & Reporting

  • Ensure timely submission of MIS reports as per SLA.
  • Prepare and submit Monthly MMR by collecting inputs from departments.
  • Maintain and update Daily MIS (DMR).

PPM & Complaint Tracking

  • Track, assign, and close PPM activities in CAFM/Evolution.
  • Monitor complaint closure status and follow up with teams.

Coordination & Follow-up

  • Coordinate with EM and section heads for maintaining trackers.
  • Follow up on pending complaints, audit points, and action items.

Data & Documentation

  • Maintain records of communications with external agencies.
  • Prepare delay reports and compliance documentation.

Financial Support

  • Manage site imprest account and maintain records of expenses.

Other Responsibilities

  • Take additional responsibilities assigned by management.
  • Support process improvement and operational efficiency initiatives.

1.7. Authority

  • Ensure timely and accurate submission of MIS, DMR, and reports.
  • Monitor closure of complaints, PPM, and audit observations.
  • Maintain communication records and issue reminders to concerned stakeholders.
  • Track OHS objectives and ensure timely action completion.

1.8. OH&S Responsibility

  • Ensure understanding and compliance with OHS&W Policy.
  • Follow safety management systems (SOPs, manuals, procedures).
  • Participate in safety meetings, employee consultation forums, and training programs.
  • Identify workplace risks and ensure implementation of control measures.
  • Report incidents, unsafe conditions, and near misses.
  • Ensure compliance with Permit to Work (PTW) and risk assessment practices (JSA, HIRA, TBT).
  • Maintain all OH&S documents as per assigned responsibilities.

1.7. Background & Experience

  • Professional Experience:

Professional Experience

  • 2–5 years of experience in MIS, reporting, or facility management support roles.
  • Experience in handling data, dashboards, and reporting systems in commercial/IT parks.
  • Behavioral Competencies:
  • Strong coordination and follow-up skills
  • High attention to detail and accuracy
  • Time management and ability to meet deadlines
  • Good communication and stakeholder management

1.8. Qualifications & Technical Skills

  • Education:
  • Graduate in Commerce / Management / IT / any relevant discipline
  • Technical Skills:
  • Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP, Dashboards)
  •  Knowledge of CAFM / CMMS tools (e.g., Evolution)
  •  Strong reporting and analytical skills
  •  Basic understanding of facility operations

Organisational Core Capabilities

Data Accuracy & Analysis – Ability to manage and validate data effectively

 Coordination Skills – Efficient follow-up with multiple stakeholders

 Reporting & Documentation – Strong MIS and report preparation capability

 Process Orientation – Adherence to SLAs and structured workflows

 Customer Focus – Supporting site operations and client reporting needs

[Based on whether the role is an Individual Contributor, People Manager or Executive, remove the rows in each value section that is not relevant]

INCO: “Cushman & Wakefield”

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