Overview
Executive Officer Jobs in Dublin, County Dublin, Ireland at Brightwater Recruitment
Title: Executive Officer
Company: Brightwater Recruitment
Location: Dublin, County Dublin, Ireland
Executive Officer – Administrative Support
Dublin City Centre | Hybrid – 3 days Onsite | €16.20 per hour | Temporary Position until December 2026
A leading Dublin-based university is currently seeking a proactive, detail-oriented and service-focused Executive Officer to join their team. Working within a busy, professional environment, this role provides comprehensive administrative support, purchasing coordination, and office logistics to ensure smooth day-to-day operations.
The successful candidate will act as a key point of contact for administrative inquiries, delivering essential clerical support, travel arrangements, and financial coordination. This position offers a varied workload ideal for an administrative professional looking to deepen their expertise within a large-scale, prestigious higher education environment.
The Scope of the Role
You will manage day-to-day office administration, high-volume digital communication, data processing, and logistical coordination across the department.
Key Responsibilities:
- Mailbox Management: Oversee and triage main departmental email mailboxes, responding directly to inquiries or routing them to the appropriate team members in a timely, professional manner.
- Data Entry & System Maintenance: Accurately input, maintain, audit, and retrieve records, database entries and tracking spreadsheets using Microsoft Excel and institutional software.
- Purchase Order Management: Raise and track purchase orders (POs), assist with vendor queries, process invoices and maintain financial/procurement records for the department.
- Travel Booking & Coordination: Arrange travel, accommodation, itineraries and logistics for department staff and visiting delegates.
- General Clerical & Administrative Support: Provide core administrative support, including filing, managing digital credentials, preparing meeting documentation, coordinating schedules, and general office duties.
Skills & Requirements
- A minimum of one year of experience in a fast-paced administrative support, office coordination, or data-heavy clerical role.
- Proven hands-on experience in mailbox management, high-accuracy data entry, purchase order processing and travel/logistics coordination.
- Strong proficiency in the Microsoft Office suite (specifically Outlook and Excel for data handling and filtering) and standard database systems.
- Excellent written and verbal communication skills, with a professional and customer-focused approach to handling inquiries.
- High accuracy in numerical and written data entry, paired with strong organisational skills to multitask effectively.
- Leaving Certificate or equivalent required; a relevant administrative or business-related qualification is an advantage.
- A “can-do” attitude, strong problem-solving skills, and the ability to adapt to a fast-paced, deadline-driven environment.
Working Environment:
This is a mixture of hybrid and in-person, office-based role. Minimum 3 days onsite per week.
Remuneration:
- Hourly rate of €16.20 p/h paid weekly via Brightwater
Contact
- Please hit the apply button below to send your cv. For more information on this position or other Business Support roles contact Paula Smaga directly via email; [email protected]
Please Note:
- This role does not provide sponsorship for a work visa; applicants must have the existing right to work in Ireland for the duration of the contract.
