Overview
Executive Personal Assistant Jobs in Cincinnati, OH at The Grapevine Agency
Title: Executive Personal Assistant
Company: The Grapevine Agency
Location: Cincinnati, OH
Executive & Personal Assistant to Couple
Cincinnati, OH (Hybrid)
Full Time job — with admin needs done while not at the office or home (not 24/7)
Compensation: Up to $110,000 DOE, plus bonus and benefits
Schedule: Monday, Wednesday & Friday | 10:00 AM–3:00 PM | In person at either the principals' home office or their office across the street, with flexibility for remote administrative work as needed.
Our clients, a successful professional in finance and an entrepreneurial partner in the fashion industry, are seeking an exceptional Executive & Personal Assistant to become a trusted right hand in both their professional and personal lives. This is an outstanding opportunity for a polished, highly organized professional who genuinely enjoys creating order, managing details, and ensuring that nothing falls through the cracks
.The ideal candidate is proactive, resourceful, and thrives on keeping busy executives organized. You are someone who naturally creates systems, manages checklists, follows through on every detail, and takes genuine pride in anticipating needs before they arise. This role requires exceptional discretion, sound judgment, and the professionalism to seamlessly navigate both executive support and private household responsibilities
.
Key Responsibiliti
esProvide comprehensive executive and personal assistant support to both principal
s.Manage complex calendars, scheduling, and appointment coordinatio
n.Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and reservation
s.Handle personal scheduling, dining reservations, and lifestyle logistic
s.Track ongoing projects and maintain organized action lists to ensure consistent follow-throug
h.Coordinate household vendors, maintenance appointments, home repairs, and service provider
s.Research vendors, obtain estimates, schedule services, and oversee projects through completio
n.Maintain organized household records, warranties, contacts, and service schedule
s.Assist with personal errands and special projects as neede
d.Anticipate needs, think several steps ahead, and proactively solve problems before they aris
e.Serve as a trusted liaison with vendors, contractors, and outside contacts while maintaining complete confidentialit
y.Ensure both personal and administrative priorities remain organized and on schedul
e.
Qualificati
onsMinimum of 5+ years of experience as an Executive Assistant, Personal Assistant, or in a blended Executive/Personal Assistant ro
le.Exceptional organizational skills with outstanding attention to detail and follow-throu
gh.Proven ability to manage multiple priorities while remaining calm, professional, and proacti
ve.Experience coordinating complex calendars, travel, appointments, and personal logisti
cs.Comfortable managing household vendors, repairs, maintenance projects, and service provide
rs.Strong written and verbal communication skil
ls.Highly resourceful, solutions-oriented, and able to work independently with minimal directi
on.Demonstrates exceptional judgment, discretion, and the highest level of confidentiali
ty.Professional, polished, service-oriented, and willing to roll up your sleeves with a "no task is too small" mentali
ty.Proficient with Microsoft Office, Google Workspace, and modern organizational too
ls.Tech sa
vvy
