Overview
Facilities Coordinator Jobs in Aston Upthorpe, England, UK at Smart 1 Recruitment Limited
Location: Aston Upthorpe
Established Facilities Management organisation seeks a Facilities Coordinator to join their busy team to support Clients, Suppliers, Management and other staff as required. Reporting to Contract Manager, proven experience in the Facilities management industry and within a Conference centre environment is essential to this role of Facilities Coordinator.
The Facilities Coordinator role is offered as a permanent contract with a
competitive salary
and company benefits. The ideal candidate will demonstrate excellent administration,
communication
, customer service skills and have good working knowledge of facilities, events and associated duties.
Facilities Coordinator duties will include:
* Comply with all legislative requirements
* Plan and allocate tasks to the technical team, contractors, directly employed engineers, and third parties as needed
* Ensure planned preventative maintenance (PPM) is accurate, completed within service level agreements and well-documented
* Monitor active jobs, ensuring planning, escalations, and CAFM system updates are completed at each stage
* Collate and prepare operational and performance data for company and client reports
* Liaise with H&S, Compliance, and Property Managers to ensure all risk assessments, method statements, and permits are in place
* Raise ad hoc purchase orders (POs) for parts and labour on behalf of engineers
* Manage Elogbooks activities to support various business departments
* Prepare and facilitate invoicing
* Ensure consumables (e.g., paper, cleaning supplies, beverages) are ordered and well-stocked
* Liaise with IT, on-site team, and FM team for accommodation projects
* Ensure conference rooms are cleaned and set up after events
* Manage contractor relationships and bookings
* Support exports and postal operations
* Lead facilities-related projects
* Request and review supplier quotes
* Prepare quotes for client approval
* Organise external furniture procurement for events
* Prepare monthly report details for Contract Manager
* Support VIP event coordination
* Collaborate with clients on project requirements and progress
Skills/Experience required by successful candidate for the role of Facilities Coordinator:
* Previous experience within a similar role within Facilities Management industry – desirable
* DBS Check (current or applied)
* Ability to prioritise work effectively to meet business requirements with demonstrable planning and organisational skills
*
Attention to detail
and high level of accuracy
* Ability to communicate within and across functions at all levels and with confidence
* Ability to adapt to changing requirements
* A desire to develop as an individual, willing to embrace new challenges
* A self-starter and able to work autonomously
* Able to follow processes in line with requirements
Location:
Harwell, Didcot
Hours of Work:
Monday to Friday 08:30 – 17:00
Salary:
Negotiable dependent upon experience
If you have previous experience as a Facilities Coordinator or similar role within the Facilities Management industry, then please
apply today
Title: Facilities Coordinator
Company: Smart 1 Recruitment Limited
Location: Aston Upthorpe, England, UK
Category: Administrative/Clerical (Office Administrator/ Coordinator, Administrative Management)
